We’re looking for an experienced Administration Officer/Accounts Payable person to join our small team in Bunbury. This position is perfect for someone who’s organised, proactive, able to meet deadlines and work within a team or with minimum supervision where required, have high attention to detail, and a methodical thorough process.

Role Purpose

The Administration Officer /Accounts Payable function plays a key role in keeping our office running smoothly. You’ll be responsible for managing day-to-day administrative & accounts payable operations and supporting the Bunbury & Kwinana office.

Key Responsibilities

Answer phones, direct calls and assist customers accordingly. Take orders, account enquiries, payments and act as a first point of contact for phone calls and walk ins.

Daily administration tasks.

Customer invoicing and reconciling supplier invoices to match daily truck deliveries.

Handle the process of Accounts Payable, from entering invoices, to reconciling statements and preparing payments as required.

Internal communication with different departments for appropriate creditor invoice approvals.

Ensuring correct general ledger coding for creditor invoicing.

Communicating with our transport department with regarding truck delivery discrepancies etc.

Daily management of the AP & administration email inbox.

Investigate and resolve creditor invoice discrepancies and payment enquiries.

Maintain confidentiality and professionalism in all dealings.

Skills & Experience

Previous experience in an administration and accounts payable role.

Strong organisational and time-management skills.

High level of attention to detail and accuracy.

Intermediate to advanced skill set for working with Microsoft Outlook, Teams and Excel.

Transport industry experience will be looked upon favourably.

Some understanding of stock movements and management would be preferable.

Excellent written and verbal communication.

Ability to manage competing priorities in a dynamic environment.

Current Police Check or the willingness to obtain one.

Willingness to learn new tasks as required.

What We Offer

Competitive remuneration package.

A supportive and collaborative team culture.

Immediate start.

Permanent full-time position.

Some travel may be required between the Kwinana and Bunbury office.

Ongoing training will be provided in relation to the position.

How to Apply:

Register your interest by submitting your resume and details of relevant experience addressing the criteria above.

Further information can be obtained by calling Nardia Williams (08 9236 9742) or Bronwyn Earner (0438 388 422).