About Us:

The Design Technology Company is a dynamic and innovative firm based in North Melbourne, dedicated to helping businesses leverage the power of advanced design and engineering technology. We specialise in providing cutting-edge 3D modelling, CAD solutions, and expert mechanical design services that drive efficiency, improve product development, and deliver tangible business outcomes for our clients across various industries.

The Role

This is a casual role with a minimum of 12 hours per week. Mondays and Tuesdays are essential, with extra hours able to be worked across the rest of the week. All start and finish times are flexible.

You will own day-to-day administration, bookkeeping, and payroll, while also contributing to office management and helping to maintain a positive, collaborative workplace culture. This role may suit someone returning to the workforce or seeking flexible hours to balance other commitments.

Key Responsibilities

Payroll and Finance

End-to-end payroll processing in Xero for 20–30 employees

Accurately calculate overtime, incentives, reimbursements, and travel or vehicle allowances

Client invoicing aligned to timesheets, project budgets and payment terms

Supplier bill entry, bank reconciliations, and payment scheduling in Xero

Generating and uploading payroll and accounts payable payment files into the banking platform for processing

Support compliance tasks including BAS, IAS, PAYG, superannuation, and Worksafe reporting

Administration and HR

New starter setup across Google Workspace, Harvest, Trello, Forecast, and welcome communications

Project setup and close-off, including budgets and client records

Maintain equipment register, bookings, and servicing schedules

Prepare letters of offer and employment agreements from templates

Manage staff calendars, leave approvals, profiles, and internal communications

Support onboarding, inductions, and team events

Skills and Experience

Demonstrated payroll experience with 20–30 employees, including overtime and allowance calculations

Strong bookkeeping and administration background

Proficiency with Xero and Google Workspace; Harvest, Trello, DocHub, and Connecteam are a plus

High attention to detail and strong organisation
Clear communication and the ability to manage competing priorities

What We Offer

Flexible hours outside core Monday and Tuesday availability

A varied role across payroll, finance, and administration

Supportive and collaborative team environment

Opportunity to contribute to a growing engineering consultancy