Maxima’s Recruitment Services team embody a “candidate first” mindset and aim to ensure appropriate job matches between applicants and employers to ensure sustainable employment opportunities. The Office and Professional Recruitment team are a cohesive team who work together to support our clients and candidates to find their perfect match.

About the Role

Our client is seeking a permanent full-time Sales Administration Assistant to join their team located in Thebarton. We are looking for a proactive and adaptable administrator who enjoys working in a busy work environment. This role is key to the organisation’s success, providing essential support to the sales team through customer service, quotations and administration.

Key Responsibilities

• Provide customer service, face to face, email and telephone.
• Prepare sales quotes and process purchase job dispatch orders for clients.
• Daily liaison with external suppliers, sales representatives, the Arts Department and the Production Manager.
• Maintain filing systems and maintain professional office presentation.
• Provide back-up support to reception and purchasing staff.
• Provide ad-hoc general administration duties as required.

Skills and Experience

• Professional can-do attitude and customer-first approach.
• High attention to detail and willingness to learn quickly.
• Intermediate to advanced knowledge of Microsoft Office.
• Strong written and verbal communication skills.
• Good time management and organisational skills with ability to meet deadlines.
• Experience with File Maker Pro or MYOB (advantageous, but not essential).
• Prior experience in administration, sales support or customer service.

About Us: Maxima is a not-for-profit company, established in 1985, focusing on supporting people in their pursuit of meaningful and fulfilling work. Maxima has a range of employment divisions, including temporary and permanent recruitment services (office and professional, and labour-hire), apprenticeships and traineeships, as well as Disability Employment Services.

Maxima is committed to building inclusive and diverse workforces that value all backgrounds and experiences. We welcome applications from First Nations Peoples, people from culturally and linguistically diverse backgrounds, people of all gender identities, and people living with disability.

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