Project Coordinator – Contracts & Delivery

Location: Stanmore, NSW
Employment Type: Full-Time
Reports To: Project Manager & Director

Salary: $70 – $90k including Super + bonus (based on experience)

Are you driven? Do you take ownership? Care about accuracy, follow through, and building things the right way? So do we.

We’re a delivery focused team working across fast paced fitout and refurbishment in the commercial, industrial and residential sector and we’re looking for someone who’s switched on, sharp, and looking to grow their career.

This Project Coordinator role offers:

o Exposure to multiple sectors and facets of the construction industry

o A clear path to career growth

o A team that values precision, passion, and dedication

o Join us and play a pivotal role in driving projects from concept to completion

About the Role

This is an exciting opportunity for someone looking to grow their career. You’ll thrive in a fast paced environment and work collaboratively across all levels of a project.

Key Responsibilities

o Develop scopes of work and tender packages, coordinate and let contracts to subcontractors and suppliers.

o Monitor contracts and scopes throughout the project lifecycle, including procurement schedules, tracking registers, variations, and payment claims.

o Manage tenders and procurement timelines aligned with project programmes & tender deadlines.

o Support financial reporting and cost control: budgeting, forecasting, and cashflow.

o Assist with project reporting across cost, quality, safety and programme.

o Review drawings and specifications to ensure compliance with scope, quality, and detail.

o Liaise with clients, subcontractors and suppliers, respond to RFIs, troubleshoot issues & building strong relationships.

o Assist with authorities and approvals, including development applications and pre-construction.

o Attend site meetings and monitor trades, quality, safety, and programme.

o Support safety, cost, quality, and time management across the project under the guidance of the Project Manager.

o Assist with Project QA, WHSE & Programme: ITPs, Sample Registers, SWMS, Pre-Starts, Toolbox Talks, Short Term Programming, Scheduling Works.

o Perform ad hoc tasks: meeting minutes, system development, supplier agreements, team support and the like.

Qualifications & Skills

Australian Permanent Residency or Citizenship essential

Minimum 2 years’ experience in similar role.

Strong time management and organisational skills

Excellent communication and interpersonal skills

Proficiency in Microsoft Office and construction software (e.g, Procore, Bluebeam)

Licensed driver – required to drive to work and project sites.

Why Join us?

Join a tight-knit, down-to-earth team that supports your growth

Clear pathways for career progression – grow into senior or leadership roles as the company expands

Build a long-term career with a company that values loyalty, integrity and quality

An opportunity to make a real impact in a growing and forward-thinking business

How to Apply

Send your resume through seek and attach a cover letter detailing:

Your notice period and availability to start

Any expectations of the new role.

A brief statement about who you are, including your any personal & professional achievements and future goals.

Direct applicants only – no calls from recruitment agencies, please.