Leasing, Centre & Office Administrator

Coffs Harbour CBD | Full-time | On-site

About us
We’re a locally based property group managing a portfolio of regional shopping centres. We’re looking for a super-organised administrator to keep our leasing documentation watertight, our centre operations on track, and our office humming.

The opportunity
You’ll be the hub connecting Leasing, Centre Management and the Office/Finance teams. If you love tidy files, crisp process, and friendly, professional communication, this one’s for you.

What you’ll do

Leasing administration

Prepare and update lease documents and packs (invitations to lease, disclosure statements, lease particulars, basic lease metrics).

Track deal progress and key dates (issue/execution/registration, BGs, insurances) and maintain status reports.

Coordinate lessor execution and lodgement/registration, and keep digital files consistent and audit-ready.

Maintain expiry, holdover and bank-guarantee registers; produce lease reports and meeting notes as required.

Centre management support

Be a go-to admin partner for Concierge, Facilities and the Centre team; monitor the shared inbox and triage tenant/contractor enquiries.

Maintain maintenance registers (e.g. Monday.com), help coordinate contractors, and support incident prelims.

Assist with casual licence paperwork, traffic reporting, directories/maps and general centre records.

Office & finance admin

Manage mail, phones and general office supplies; book apartments and coordinate cleaning when needed.

Raise/process basic invoices and support the Finance team with data entry.

Keep the file server structured, current and easy to navigate.

What you’ll bring

Proven admin experience supporting multiple stakeholders (property/retail/leasing experience a plus).

Laser-sharp attention to detail, confidentiality and follow-through.

Confident communicator who can keep things moving with tenants, contractors and internal teams.

Solid MS Office skills; bonus points for experience with document management systems, NetSuite/Progen, Monday.com (or similar).

Why you’ll love it here

Varied, hands-on role with real ownership across leasing docs, centre ops and the office.

Supportive team, local impact and plenty of process you can improve.

How to apply
Click Apply with your résumé and a short cover letter telling us why you’re a great fit. Candidates must have full Australian working rights.