About Us

Nova Group Pacific is a specialist consultancy providing comprehensive environmental, engineering, construction, and sustainability due diligence. As we continue to grow, we’re seeking an experienced and motivated Office Administrator for our Alexandria office to support our operations and keep things running efficiently.

About the Role
This is a varied and fast-paced role where you’ll play a pivotal part in supporting our team and projects. As the Office Administrator, you’ll manage day-to-day office functions, provide comprehensive administrative support, and ensure our systems and processes run smoothly. Your contribution will be essential in maintaining our high standards of service and compliance.

What You'll Do

General office management, including managing supplies, equipment, and facilities.

Administrative support, including calendar management, meeting coordination, minute-taking, and project-related travel arrangements.

Act as the first point of contact for client enquiries, ensuring professional communication and accurate follow-up.

Proofread and provide comments on project reports to ensure clarity, consistency, and accuracy.

Manage company fleet and equipment, coordinating servicing, maintenance, and compliance requirements.

Assist with maintaining compliance across Integrated Management Systems (IMS) and relevant ISO standards.

What You'll Bring

Demonstrated experience in administration, office management, or a similar role.

Strong proficiency in Microsoft Office and familiarity with project or task management systems.

Excellent written and verbal communication skills.

High attention to detail and the ability to prioritise effectively in a fast-paced environment.

Strong organisational and time management skills with a can-do attitude.

Flexibility and adaptability to handle a diverse range of tasks and responsibilities.

Professionalism, reliability, and commitment to excellent client service.

Why Join Nova Group Pacific?

Be part of a supportive, close-knit team.

Play a key role in a consultancy making a real impact on the environment.

Professional development and growth are actively supported.

Possibility for flexible work arrangements for the right candidate.

If this sounds like something you would like to be a part of, we’d love to hear from you. Send a short cover letter with your CV outlining why are you interested and what makes you a great fit for this role.