For over 50 years, Whittles has been helping shape connected, thriving communities across Australia. While we are best known for our strata management services, our success is built on strong systems, reliable processes, and people who care about what they do.

We are looking for a detail-oriented contract administrator to join our IT team. In this newly created role, you will work closely with the IT Manager to keep our technical contracts accurate, compliant, and up to date.

The successful candidate will:

Support the smooth running of IT contracts – hardware, software, telecoms & services

Be part of a trusted national brand, over 50 years supporting thriving communities.

Grow a career in a newly created role –Dulwich Head Office location.

Key Responsibilities

Support procurement activities by assisting the IT Manager with contract documentation, supplier communications, and tender preparation where required.

Gather requirements from business units and provide input on whether new or existing contracts can meet business needs.

Assist with implementation and lifecycle management of technical contracts, ensuring variations and renewals are documented and approved.

Liaise with accounts to ensure invoices are accurate and resolve billing discrepancies with suppliers in consultation with the IT Manager.

Monitor contract performance, collect relevant data, and analyse and highlight potential risks or issues for review by the IT Manager.

Respond to queries from staff or suppliers in relation to the interpretation of contracts, to ensure compliance escalating more complex issues to the IT Manager.

Prepare supporting reports for the IT Manager, contributing information used in quarterly board reports.

Essential Skills and Qualifications

We are looking for someone who combines contract management expertise with strong technical knowledge and a collaborative mindset. If you have:

Qualifications or relevant training in Business, Law, Project Management, or a related field are desirable, but equivalent work experience, these will be highly regarded.

Previous experience in contract administration, procurement, or a related administrative support role.

Familiarity with contracts in IT, strata management, or insurance environments is advantageous.

Strong written and verbal communication skills across multiple formats (phone, video, email, and in-person).

Good analytical skills, with the ability to identify inconsistencies and propose solutions

Excellent organisational and time-management skills, with the ability to manage competing priorities.

High attention to detail and a focus on compliance with relevant regulations.

Ability to work effectively under pressure and maintain resilience in a busy environment.

Physically fit, with the ability to bend, stretch, and twist without restriction. Must be able to successfully complete a medical assessment if required, including drug and alcohol testing.

Why Join Whittles?

Because we do more than manage properties and contracts—we support people.
When you join us, you will find:

A supportive and collaborative workplace culture.

National resources with strong local leadership.

Genuine opportunities for career development.

The chance to make an impact in a role that connects people, property, and technology.

Ready to take the next step?

If you’re excited about combining your contract management skills with the fast-paced world of IT, we’d love to hear from you. In your covering letter, clearly outline how you meet the Essential Skills and Qualifications required for the role. Applications that simply click “Apply Now” without addressing the criteria may not be considered

Apply now and join our team at Dulwich Head Office.

Please note: Only shortlisted applicants will be contacted.

Applications close - 10th October 2025