Project Cost Controller (704065)

452 Flinders Street, Melbourne

Full-time, Fixed Term (8-month parental leave coverage)

As our Project Cost Controller, you will help ensure accurate cost tracking, forecasting, and reporting across a diverse portfolio of works.

Your contributions will help V/Line recover costs, manage budgets, and maintain transparency across many active projects.

About the Role

We are seeking a detail-oriented and collaborative Project Cost Controller to join our Projects function.

Reporting to the Cost Planning Manager, you’ll work closely with Project Managers, suppliers, and internal stakeholders to monitor financial performance and support cost recovery processes.

In this role, you will:

Maintain cost databases for suppliers, contractors, and materials using Expert Estimator or similar tools

Track and reconcile timesheets, invoices, journals, and project costs

Prepare and analyse project budgets, forecasts, and cost reports

Support progress claims and cost recovery from external agencies

Provide financial insights and reporting for monthly project meetings

Assist with business case development and documentation

Liaise with suppliers to ensure timely invoicing and cost transparency

Collaborate with Project Managers to monitor cost performance and identify risks

Generate reports and maintain reporting schedules

About You

You are a capable cost control professional with experience in infrastructure or project environments.

You are confident with Excel, comfortable working across multiple projects, and able to communicate clearly with people at all levels.

You will thrive in V/Line’s team-focused culture and bring a proactive approach to managing costs and supporting project delivery.

Essential Requirements

Solid experience in project cost control, ideally 3–5 years, with demonstrated ability to operate independently and effectively in a cost management function

Experience in cost tracking, forecasting, and reporting

Ability to manage timesheets, journals, and invoice reconciliation

Strong Excel skills and familiarity with Enterprise Resource Planning (ERP) software tools, such as JD Edwards

Familiarity with project management tools, such as Primavera, MS Project

Strong stakeholder engagement and communication skills

Experience in rail or infrastructure projects, with understanding of rail alliance projects and infrastructure delivery

Desirable

Exposure to cost recovery and progress claims processes

Experience in rail or infrastructure projects and/or working with agencies like RPV or MTIA is advantageous

Tertiary qualifications in Commerce, Economics or related discipline

Benefits

Remuneration for this position will be in the classification range Clerk C5 (Base $107,798) to SO 1.3 (Base $131,706), in accordance with the V/Line Rail Operations and Administrative Employees Agreement 2023.

Any salary expectations above the Clerk C5 entry level must be supported by a clear rationale, such as alignment with your current remuneration or demonstrated experience that exceeds the baseline Essential Requirements of the role.

Benefits include 4 weeks’ annual leave, 17.5% leave loading, 12% employer-paid superannuation, and free myki for metro and regional travel.

Why Join Us?

At V/Line, you’ll be part of a team that’s driving real change across Victoria’s rail network. We offer:

Meaningful work supporting regional communities

A collaborative and inclusive workplace culture

Opportunities to grow your career in rail and infrastructure

Apply Now

Click through to our V/Line Careers page to apply.

You are invited to submit your up-to-date resume and answer a few pre-screening questions. A cover letter is not required.

Applications close 11:59pm, Sunday, 21 September 2025.

Our Process

The recruitment and selection process may include online assessments and behavioural and/or technical interviews.

Pre-employment screening will require probity checks (including police checks, Australian entitlement to work check, and qualifications check), and reference checks.

Employees of V/Line are required to maintain a valid Working with Children Check Victoria (Employee) for the duration of employment.

About V/Line

V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport – connecting them to jobs, education, family and friends, services, tourism, and trade.

V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3,700 weekly train and coach services, an expansive freight network, and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 3,100 committed team members who are up to the challenge.

In addition to free myki travel, we offer:

§ Community Impact – Make a genuine difference. Work in a role that connects Victorians, every day.

§ Huge Potential – We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.

§ Dynamic Environment – V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.

§ Collaborative Team – You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.

§ Flexible Working – We support flexible working. Work in a way that supports you to thrive in your role.

We are committed to ensuring a comfortable and accessible recruitment experience. If you need any adjustments or have specific accessibility requirements at any stage of the process, please contact our Talent team at [email protected] or 1800 800 007 for confidential support.

As an equal opportunity employer, V/Line is committed to creating a diverse, inclusive, and respectful workplace and network that reflects the communities we serve. We accept and value the contributions of all our employees regardless of gender, ethnicity, sexual orientation, religion, age, or disability. We are also proud to be endorsed by Work180 as a great place for women to work, second year in a row.

We proudly acknowledge First Peoples of Victoria. We acknowledge their ongoing strength in practicing the world’s oldest living culture. We acknowledge the Traditional Owners’ lands, waters, and skies on which we live and pay respects to their Elders past and present.

At V/Line, safety is our priority. Successful applicants will undergo relevant pre-employment and medical checks to meet our Safeworking standards.