About the Role

The District Administration Secretary (max term up to 12 March 2027) provides executive assistance and secretarial support to the District Assistant Chief Officer (ACFO) including managing calendar and diary entries and events, tracking emails and other correspondence.

Additionally, the incumbent will provide administrative support for meetings including agenda preparation, schedule meetings, catering requirements, minute taking, as well as following up action items, initiating action and liaising with senior management on meeting outcomes where required.

A key function of this position is providing support to District Commanders and the District Business Manager, with word processing, organising meetings and conferences, diary management and handling routine enquiries from the public.

What you will need to succeed

To be successful in this position, you will have:

Certificate of Business Administration or similar qualification or relevant experience.

Proficiency in MS Office suites such as Word, Excel and Outlook.

Business writing skills (advantageous).

Sound interpersonal skills to communicate effectively with team members, managers and external stakeholders.

Well-developed oral and written communication skills to obtain the cooperation of others to resolve administrative or operational issues.

Sound numeracy and analytical skills to understand, interpret and synthesise basic data and information.

Capable of organising work priorities to meet competing deadlines with a capacity to identify areas of improvement within the work area.

Serving the Community, valuing teamwork, having integrity, showing respect and being accountable are core values at Fire Rescue Victoria (FRV). We are looking for candidates who are committed to upholding our organisational values and behaviours as this guides our work and shape our culture.

What’s on Offer
​We strive to create a high-quality working life for our community of valued employees.

Working with us provides:

Access to a Rostered Day Off;

All roles can be worked flexibly but this may differ from role to role;

Uniquely rewarding work in the service of the Victorian community;

Support for education, career and professional development;

Enterprise Agreement salary increases;

An unrivalled suite of physical and mental health and wellbeing support services;

Corporate Clothing Allowance (conditions apply)

About Us

FRV is a modern fire and rescue service that meets the needs of twenty-first century Victoria. FRV comprises of 4500 dedicated employees who serve and protect communities throughout Melbourne and Victoria’s major regional centres.

We value and respect workplace diversity and seek to build a workforce that is representative of the community we serve. We welcome applications from people of all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, people with a disability and people who are diverse in gender and sexuality.

If you require any adjustments to be able to fully participate in the recruitment and selection process, we encourage you to contact [email protected]

How to Apply

Please apply via Seek by submitting a tailored cover letter and resume addressing the qualifications and work experience criteria listed.

Applications will be reviewed when received and suitable candidates will be contacted for interview at that time. You are encouraged to apply early to ensure you don’t miss this opportunity.

If you require any assistance or adjustments to fully participate in the recruitment and selection process, please contact [email protected]

Important Information

FRV’s standard practice is to appoint at the base of the salary range, however consideration will be given to an above base salary within the advertised range based on the successful candidate’s skills and experience

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa to apply for this position