Who are we

Established in 1998, FFF Australia is a family-owned company and an international strategic sourcing specialist with multiple sales offices across Australia. We commission the manufacture, production, and fabrication of equipment, products, and components to our clients' precise designs and specifications.

Our reputation is built on a strong commitment to quality, ingenuity, and fostering lasting partnerships with our clients and suppliers. To support the growth of our Pressure Equipment Division in Newcastle, we are seeking a talented and ambitious Project Coordinator to join our team.

The Position

The Project Coordinator plays a pivotal role in supporting the efficient and successful execution of pressure equipment fabrication projects. The ideal candidate will have a strong understanding of the project management process, including planning, coordinating, and tracking project activities from initiation through to completion.

This role requires a highly organized, proactive, and detail-oriented individual with a strong understanding of industrial fabrication processes and of AS & ASME codes and standards. It is also desired that the candidate has the ability to build and maintain relationships with internal and external stakeholders, and a commitment to delivering projects on time and within budget.

Key responsibilities include:

· Project Planning & Scheduling: Assist Project Managers with schedules, milestones, and resource allocation

· Documentation: Maintain all project documents, including drawings, material specifications, quality control records, reports, and communications

· Stakeholder Coordination: Coordinate with internal teams and external parties like clients and suppliers

· Progress Reporting: Track project progress, identify deviations, and create status reports.

· Change Management: Help document, track and communicate of all project variations, scope changes and non-conformances

· Procurement Support: Assist with material requisitions, delivery tracking, and material verification

· Quality Support: Collaborate with the QA/QC team to ensure quality standards are met and documented

· Meeting Management: Organize meetings, prepare agendas, record minutes and track action items

Skill Set

· Tertiary qualification in Engineering, Project Management, or a related technical field is highly desirable

· Minimum of 3 years of experience in a project coordination, project support, or administrative role, preferably within a fabrication, manufacturing, or industrial engineering environment

· Knowledge of project management methodologies and tools (for manufactured pressure equipment)

· Understanding of AS & ASME codes related to pressure equipment & piping

· Understanding of client specifications and scope of works

· Understanding of welding, non-destructive testing and manufacturing methodologies & processes

· Ability to travel within Australia or overseas

· Strong verbal and written communication skills, with the ability to interact effectively with diverse teams and external parties

· Ability to manage multiple tasks, prioritize effectively, and work under pressure to meet deadlines

· A proactive attitude and strong problem-solving capabilities

· Proficient in Microsoft Office and CRM software

· Must have the right to work in Australia without sponsorship

Relocation Package

This role is based in Newcastle, NSW. A reasonable relocation package is available for the right candidate.

Agency Submissions

Please note FFF reserves the right to commence the shortlisting process for this role immediately and the right to remove the advertisement before the closing date. Agency submissions will not be considered for this position.