Join UTS Childcare as a Part-Time Administration Officer

Do you have 2-4 years administration experience in Early Childhood?

Do you understand Child Care Subsidy?

Do you have excellent customer service skills, and a love of systems and databases?

Are you looking for part-time work with an immediate start?

If you've answered yes, then we are interested in hearing from you!

We are looking for a dedicated Administration Officer to join our Magic Pudding Child Care Centre in Ultimo, Sydney. This role is part-time, 18-20 hours per week, and can be spread across 3-5 days. The role requires on-site work, as working from home is not an option.

As part of a small team, you’ll play a vital role in ensuring the smooth operation of the Centre’s administrative functions. Acting as the friendly face of our Magic Pudding, you’ll build rapport with parents, greet families upon arrival and departure, address inquiries, and create a safe, supportive, and welcoming environment for children and their families.

Your Responsibilities

Provide efficient and timely administrative support to the Centre.

Be the first point of contact at reception, fostering a friendly and welcoming atmosphere.

Maintain accurate childcare fee accounts in compliance with relevant legislation.

Handle inquiries via phone, email, and in person from parents and prospective families.

Manage child enrolments and ensure documentation is current and accurate.

Ensure rooms and office areas are appropriately stocked, including unpacking and storing stock safely.

Prepare and distribute communication materials such as newsletters, schedules, and event updates.

Perform general office duties, including filing, data entry, and maintaining office supplies.

Provide accurate and timely information to the Finance Manager for financial reports.

Assist the Centre Director with various tasks as needed.

About You

To be considered, you must have:

2–4 years’ experience in an administrative role within childcare or early childhood setting.

Understanding of the Child Care Subsidy (CCS) and relevant compliance requirements.

Experience with Hubworks or other CCS-compliant childcare management software.

Strong computer skills, including proficiency in Microsoft Office.

A current Working with Children Check and National Police Check.

Excellent verbal and written communication skills.

Strong time management and organisation, with the ability to prioritise effectively.

A warm and approachable manner, with the ability to build positive relationships with families.

A commitment to professionalism, confidentiality, and ongoing learning.

Why Join UTS Childcare?

Generous employee Enterprise Agreement

Significantly above award rates of pay

Additional personal leave days and 2 wellbeing days per year

9 weeks fully paid parental leave

Employee Assistance Program

At UTS Childcare, we are committed to child safety and have zero tolerance for child abuse. Our robust recruitment and vetting processes ensure a safe and supportive environment for everyone. We are also an equal opportunity employer, and all recruitment is based on merit, regardless of sex, race, marital status, sexual orientation, or religion.

Ready to Apply?

If you’re ready to make a meaningful impact and grow with us, we’d love to hear from you! Apply today to become an integral part of our passionate team.