About Ruppert Legal

Ruppert Legal is a boutique immigration law firm located in Redhead, NSW. We’re known for our Honest, Innovative, and Professional (HIP) approach and are proud of our reputation for delivering compassionate, high-quality legal services. As we continue to grow, we’re looking for a proactive and detail-oriented Legal Administrative Assistant & Bookkeeper to join our friendly and supportive team.

Why Join Us?

Flexible work arrangements – part-time and hybrid options available

Inclusive and values-driven culture – we celebrate diversity and collaboration

Career development – grow your skills in a dynamic legal environment

Make a difference – support clients from diverse backgrounds with empathy and professionalism

Your Role

As the first point of contact for our clients, you’ll play a vital role in both administrative operations and financial management. Based primarily in our Redhead office (NSW 2290), you’ll be part of a close-knit team that values initiative, integrity, and teamwork.

Key Responsibilities

Welcome clients and manage front desk operations

Provide administrative support to legal practitioners and staff

Manage diaries, appointments, and client bookings

Maintain physical and digital filing systems

Handle banking, trust and office accounts, payroll, BAS, PAYG, and reconciliations

Collaborate with external accountants and auditors

Prepare invoices and follow up on outstanding payments

What We’re Looking For

Essential

Qualification in legal studies, office administration, or relevant experience

Experience with Xero and trust accounting (or ability to learn quickly)

Strong attention to detail and multitasking skills

Friendly, client-focused attitude with cultural sensitivity

Professional, discreet, and adaptable

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Desirable

Experience with legal client management systems (e.g., Migration Manager) is a plus

We’re looking for someone who will thrive in our inclusive and collaborative environment. If you’re ready to contribute to a team that values professionalism and heart, we’d love to hear from you.

Please apply in confidence to [email protected]. Please address the selection criteria in your cover letter.