We are seeking a motivated Administration Officer to join our team on a full-time basis (38 hours per week). Reporting directly to the Operations Manager, this role provides broad administrative support across finance, purchasing, sales, logistics, HR, and customer service.

This is a fantastic opportunity for someone with strong organisational skills who enjoys variety in their day and working as part of a supportive team.

About the Role

As our Administration Officer, you will:

Prepare and issue invoices, process payables/receivables, and assist with payroll.

Use Xero to maintain accurate finance records and reporting.

Maintain records for purchasing, stock management, and job costing.

Provide customer service via phone, email, and reception.

Coordinate freight and logistics with couriers and suppliers.

Support sales administration including processing orders and quotations.

Assist the Operations, Workshop, and Quality Managers with day-to-day requirements.

Manage general office tasks such as filing, scanning, and correspondence.

About You

We're looking for someone who is:

Experienced in administration, accounts, or logistics coordination.

Minimum 2 years experience in administration, accounts, or logistics coordination.

Proficient in Xero and Microsoft Office (Excel, Word, Outlook).

Highly organised, detail-focused, and able to manage multiple tasks.

A clear communicator with a professional and positive attitude.

Able to work both independently and collaboratively within a team.

Certificate III in Business Administration or equivalent qualification (desirable)

Must have permanent right to work in Australia

Desirable skills:

Experience with ERP systems such as JIM2 (or similar).

Exposure to manufacturing, engineering, or logistics environments.

Knowledge of freight, shipping, or customs processes.

What We Offer

A varied and engaging role with broad responsibilities.

Supportive management and team environment.

Competitive remuneration based on skills and experience.