(Part Time) General Business, Accounts & Project Administrator

We are seeking a permanent part time (21 hrs per week, 3 x 7 hour days) administration all-rounder with strong bookkeeping / accounts management experience to help the owner to grow the property business (and take a holiday from time to time!).

Established in 2019, Urban Solace completes its own small scale residential development projects across Southeast Queensland and is now establishing a civil contracting business to execute small scale land subdivisions for a small client base.

We continue to work with largely the same key consultants and trades we started with, priding ourselves on paying on time and long-term working relationships with clients, stakeholders, trades / suppliers and consultants to produce heightened functional living outcomes for our end buyers.

Key Activities & Responsibilities

General Admin

- Monitoring of office email (phone when owner is away.)

- Assisting the owner with day-to-day operations of the business as needed.

- Database management.

- Meeting minutes and time management / task tracking.

- Tracking of licenses, vehicles, plant / equipment insurances and compliance items.

- Assisting the owner with ad hoc personal / non active asset management admin.

Accounts Management

- Bookkeeping utilising Xero Accounting Software.

- Invoicing.

- Creation of batch payments of accounts payable.

- Monitoring accounts email.

- Liaising with accountant as needed.

- Cashflows / forecasting.

- Posting payroll.

- Collating documents for finance.

Project Administration

- Lodge forms and document creation for the development and civil business.

- Preparing pre site job folders & WHS documentation and procedures.

- Contractor onboarding.

- Document control.

- Liase with key consultants primarily lawyer & accountant as needed.

- Some ad hoc physical attendance of meetings on behalf of the business and with the director.

- Managing property handovers / defects process.

Help us to continue our sustained, continued growth and get the satisfaction of your work by helping build on systems and processes and see boutique projects across Brisbane come to life.

We like working with our key network and they like working with us. Enjoy liaising with counter-parties that like doing business with us and have done for years.

Flexible work to suit your desired schedule. I.e. working around school hours, Less hours across more days etc. Let’s talk about how we work best together with your commitments and ours.

Work autonomously using your experience to get the job done and build / manage work systems how you like to operate. Work from home with office attendance as required in time but always flexible.