Moloney & Sons are dedicated to establishing a profound reputation built upon personal yet professional engineering services. Providing clients with direct access to a proactive and readily available senior resource team, offering decades of experience in projects ranging from major infrastructure works to local urban developments.

Due to growth and increased workload, we're expanding our team! If you're looking to be part of a dynamic, fast-moving environment where your contributions really matter, we’d love to hear from you!

The Position

Full-time, Rockhampton

The AO is an individual responsible for performing a variety of admin & clerical tasks (including bookkeeping/payroll) by providing support to our Directors and employees. You will assist in the administration of our company's general admin activities to ensure smooth and effective day-to-day operation of our business.

You may also need to undertake direct tasks with clients at the direction of the CEO.

Responsibilities

Liaise with clients, councils, government agencies, and contractors as instructed by management

Provide general administrative and clerical support to management and staff, including bookkeeping & payroll

Maintain an electronic and hard copy filing system

Open, sort, and distribute incoming correspondence

Manage project files

Assist Manufacturing Manager when required

Greet all site visitors and liaise with meetings

Perform data entry and scanning of documents

Manage calendar for Managing Director

Assist in resolving & streamlining admin tasks

Run company errands, including post office & office supply

Phone answering & outbound calling

Prepare and modify documents including correspondence, reports, drafts, memos, and emails

Schedule and coordinate meetings, appointments, and travel arrangements for Managers/Directors

Maintain office supplies

Assist CFO by acquiring & preparing monthly receipts data as per procedure

Ensure timing distribution of material & mail to management team

Liaise and assist Office Manager with marketing, HR, and management responsibilities as directed

Assist staff with IT

Requirements

Skills

Good oral & written communications skills

Good interpersonal skills in
- communication and consultation
- client relations

Sound interpretive, analytical, and problem solving skills

Ability to work as part of a growing team

Advanced computer skills in a variety of applications including:
- MS Word
- MS Outlook
- MS Excel
- Office 365 Project Management packages
- Xero, MYOB, or other bookkeeping software a bonus

Ability to prioritise tasks & projects

Good research skills and attention to detail

Ability to ‘think outside the box’ to complete certain tasks with little or no direction

Flexible and mature approach to work tasks, with a willingness to learn.

Knowledge

Strong knowledge of human relation issues

Strong knowledge of computer and technical web based issues

Knowledge of the development approvals process is desirable, although can be taught

Knowledge of office system, procedures and functions is a must.

A drivers license is a must.

Who We Are Looking For

The role requires someone who is outgoing and shows initiative, posses a high-level of personal integrity, is self-motivated, reliable, and consistent.

We are looking for persons who are currently entitled to work in Australia without the need for the company to sponsor for employment.

Moloney & Sons Engineering has a reputation built on conducting business fairly and honestly. All employees are required to uphold the highest moral & ethical standards at all times. Being a family orientated company, we are flexible with school pickups & drop-offs.

Moloney & Sons Engineering is a growing company that can offer challenging and rewarding work in an attractive working environment.

We welcome you to apply and look forward to you becoming the next member of our team!