You’re the organiser in the group.

You turn ‘we should catch up’ into the catch up.

You’re about action, not talk (although you’re always up for a yap).

You’re the quiet engine behind the scenes, making sure everything ticks along.

You’re cool, calm, and collected,

And keep things running like clockwork.

You have an eye for detail, and a brain that thrives on making sense of the moving parts.
You like wearing lots of hats, and you wear them all well.
You don’t just follow processes; you refine them, lead them, and make them your own.

Sound like you?

We’re looking for an Office Manager to join our growing team in Melbourne.

In this role, you’ll be the operational glue, supporting our therapists, managing the day-to-day of the clinic, and creating a calm, organised space for both our team and our families.

The Role

As Office Manager, you’ll lead the day-to-day administrative and operational functions of our clinic. From resource management and invoicing to supporting our therapists with diary and workflow coordination, you’ll play a central role in creating an organised, efficient, and supportive environment for our team and clients.

What You’ll Do

Administrative and Diary Support: Review therapist diaries, manage bookings and cancellations, and collaborate with the 2IC to respond to diary movements and booking queries

Site and Operational Management: Manage site checklists, daily task completion, and oversee site maintenance

People and Processes: Support onboarding of shadowing visitors and student placements, and participate in site meetings and operational discussions

Health and Safety: Monitoring supplies and supporting support WHS compliance

You’re a match if you:

Have previous experience in an administrative or office management role (healthcare preferred but not required)

Possess excellent organisation and communication skills

Have the confidence to take initiative and solve problems independently

Are comfortable supporting staff and juggling multiple priorities

Why OTFC?

We don’t just talk values, we live them. At OTFC, you’ll receive:

Growth: Career development and leadership pathways

Autonomy: The chance to lead and shape the way we operate

Support: A comprehensive and guided induction with ongoing support to set you up for success

Benefits: To help you thrive in your personal life, including an inclusive parental leave policy, Vibe & Thrive allowance, complimentary EAP, and access to free workshops

Fun: Regular celebrations, events and incentives, and a supportive team environment

How to Apply
Please provide a copy of your CV and a short paragraph about what excites you about this opportunity.

We can’t wait to meet you!