About Mind Body Well

Mind Body Well are a boutique psychological and dietetic therapy practice located just off St Kilda Road Melbourne - soon to be moving to a lovely office within close walking distance of the new Anzac Station. We are a lead organisation providing therapies and programs for people experiencing mental health concerns, with a particular focus on eating disorder therapy.

Our warm and supportive team are driven by a commitment to inclusive, respectful care, and we are passionate about diversity and inclusion for both our staff and our clients. As a values-based organisation, we are motivated by the following Mind Body Well team values:

Community

Courage

Integrity

Abundance

We are currently seeking a full time Administrative Officer to join us in this role supporting our current administrative team, our clients and our Psychologists and Dietitians. Part time roles will also be considered for suitable applicants.

About the role

Our Administrative Officer is an important first point of contact for many of our clients and referrers, and also assists management with all administrative matters. The position also requires regular communication with our team of allied health practitioners, and reports to our Practice Manager.

We are a friendly, inclusive and values-based team, so it’s essential that the successful candidate can bring heart to the role, is committed to supporting the focus of our clinical work, and has exemplary communication and client liaison skills.

You can learn more about Mind Body Well on our website - https://www.mindbodywell.com.au.

Skills and experience

We are seeking a candidate who can demonstrate the following skills and experience:

A bright friendly personality, you must be able to engage with all types of people and be supportive of their work with our therapists

Excellent customer service and written and verbal communication skills

Attention to detail and task accuracy

Strong planning and problem-solving skills

Excellent time management and organisational skills, with the ability to prioritise key tasks

Ability to work independently when required

Either training or previous experience in an Administrative Officer role

Demonstrated understanding of the need for confidentiality in all aspects of the role

Strong computer skills, particularly with Microsoft 365 products

The successful candidate will have the opportunity to develop the role with support and guidance from our Practice Manager. You must have a passion for excellence in customer service, the ability to prioritise various activities, and a genuine interest in building warm and constructive relationships with clinicians, team members and other health professionals. We are looking for someone to join our team as soon as possible, with some early evening hours required.

Salary and hours

The position will be based in our central Melbourne office on a full time basis (part time roles will also be considered for suitable applicants.). Conditions will be based on the Health Professional and Support Services Award, and the salary will be negotiated according to skills and experience.

To apply

Please forward your Cover Letter and Resume to our Practice Manager, Luke Forester. Your cover letter should tell us about you, in particular why you think you’re the right person to join us in this role, and what you can bring to our fabulous team. Resumes sent without a personalised cover letter will not be considered.

Applications will close on 22/08/2025, or sooner if we find the right candidate before that date. We will consider applications as we receive them, so if this role really speaks to you we recommend applying as soon as possible.