Administration Officer

Permanent / Full Time

Monday to Friday, 72.5 hours per fortnight, 9 day fortnight

$78,853-$84,329 per annum (LGIA Stream A Level 2) + Superannuation

Location – Rockhampton

Your new role

Are you a reliable and organised administrator who enjoys working with spreadsheets, systems, and keeping things on track?

The Training and Development team is looking for a detail-oriented Administration Officer to support the coordination of training and compliance activities across Council. You’ll be the first point of contact for training enquiries and play a key role in managing bookings, maintaining records, and supporting internal systems.

This role suits someone who is confident using Microsoft Office, enjoys working with data, and takes pride in keeping things organised and accurate. You’ll work closely with internal teams and external training providers to ensure training runs smoothly and records are up to date.

Your responsibilities will include coordinating training bookings, venues, and resources; managing training calendars, waitlists, and rescheduling; monitoring and updating records in Beakon, Aurion, and ECM; supporting compliance processes including licence applications and funding documentation; and handling financial tasks such as invoice checks, purchase orders, and payment reconciliation.

This position requires the completion of a satisfactory Criminal History Check - Police Certificate (Australia Wide Name Only Police Check).

What we are looking for

A trustworthy and self-motivated team player with a strong work ethic

Excellent time management, organisational and planning skills.

Strong attention to detail and ability to manage multiple tasks

Confident using Excel and other Microsoft Office tools

Experience in administration, records management, or training coordination is an advantage.

What you'll get in return

As an employee of Rockhampton Regional Council, you will join a diverse and innovative team of more than 1,000 employees supported by good leadership, who proudly deliver quality services and make a difference to the lives of people living and working within the region.

Supportive work / life balance

Nine-day fortnight

Option for flexible work arrangements (conditions apply)

A large employer with a strong, values driven culture

A generous superannuation scheme – Up to 18% superannuation (conditions apply)

Ongoing training and development opportunities

Corporate membership discounts

Payroll deductions and salary sacrifice options

17.5% annual leave loading

Wages paid fortnightly

Employee Assistance Program

Fitness Passport and active social clubs

What you need to do next

To apply for this opportunity, please submit two documents:

A 2–3-page Cover Letter addressing the Application Criteria below;

Your Current resume.

Application Criteria

Experience providing administration support with strong customer service skills.

Time management skills with the ability to multitask and manage conflicting deadlines.

Demonstrated ability in administrative tasks such as maintaining records, data entry and proficiency in Excel and Microsoft Office is necessary.

Experience or confidence in reviewing invoices, raising purchase orders, and reconciling payments is highly desirable.

Please use Council’s cover letter template and ensure you clearly label each Application Criteria in your cover letter.

Click the ‘Apply’ button to complete your online application.

Applications Close: Monday 18 August 2025 at Midnight (AEST)