We are currently seeking a Mobilisation/Scheduling Coordinator with at least 2 years' experience in a similar role to assist with the day-to-day Logistics and Mobilisation requirements to work with our team. The Role is based in our Perth office, and you would need to be able to work with staff remotely and have the ability to develop and maintain a positive working relationships with open and effective communication.

We are offering casual with 3-month probation with the option to go Full-time for the right candidate. Hours per week 38-45.

Duties and Responsibilities

Booking client specific travel & accommodation requirements

Scheduling and coordinating jobs for field staff

Booking jobs into our job management system

Communicating with clients to provide updates and ETAs

Providing general administrative support to the operations team

Completing compliance checks, booking medicals, fulfilling site access requirements, issuing flights and contracts

Managing labour lists and site entry documentation

HR support to staff and management

Administrative support to staff and management

End to end recruitment conducting interviews and filtering candidates for open positions

Provide analytical and well documented recruiting reports to the rest of the team

Manage Onboarding and inductions of new employees, tracking qualifications

Updating social media

Conducting interviews and filtering candidates for open positions

Develop and update job descriptions and job specifications

Monitor and apply HR recruiting best practices

Act as a point of contact and build influential candidate relationships during the selection process

Strong attention to detail

Confident to communicate and build strong relationships with multiple stakeholders

Time management skills, ability to manage conflicting priorities and multi-task

Experience using SAM Workflow and INX Process (Desirable)

Experience working with BHP, RIO, MRL, FMG, WESTRAC, THIESS AND MACA mobilisation requirements (Desirable)

Positive attitude with drive to get the job done

Computer literacy – Microsoft Office, Word, Excel, PowerPoint

Ability to adapt quickly to new software

Excellent written and verbal communication skills at varying levels for external clients and internal team

Experience in an Administration or HR role would be highly regarded

Prerequisites:

Valid right to work in Australia

Current National Police Clearance

Valid Australian driver's licence