About Us:

Alzheimer's WA is the leading provider of dementia care in WA. Alzheimer's WA has been serving the community for more than 40 years. Our organisation provides direct respite, home care, education and dementia support services. Additionally, we raise awareness and advocate to people living with dementia in WA (which exceeds some 48,000 individuals) and support to the 200,000 carers, friends, and family members. AWA, as a not-for-profit, and Company Limited by Guarantee, complies with various Federal and State legislation, including the Corporation's Act and WHS 2020 Act, with a membership base of over 2,000 individuals.

Inclusive Workplace:
We are a purpose led organisation and committed to fostering a thriving workplace where everyone feels valued and respected.

Embracing diversity and inclusion, we strive to create a culture that honours each individual’s unique perspectives and experiences. We welcome applications from all talented individuals, regardless of age, sexual orientation, gender identity, disability status, cultural or linguistic background, and we encourage Aboriginal and Torres Strait Islander (First Nations) people to apply.

Position Summary:
Alzheimer's WA is seeking a Administrative Assistant/Receptionist to join our team.

The Administrative Assistant / Receptionist is the first point of contact for visitors and callers and plays a vital role in creating a professional and welcoming office environment. This position provides broad administrative support including front-desk reception, basic financial administration, event coordination, executive team assistance, and general office management. The role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously in a dynamic work environment.

Key Responsibilities and Accountabilities

Reception & Front Desk

Greet all visitors and clients professionally and direct them appropriately.

Answer and manage incoming phone calls, emails, and messages.

Maintain the reception area, ensuring it is clean, organized, and welcoming.

Manage incoming/outgoing mail and deliveries.

Manage meeting room bookings and prepare spaces as needed.

Finance Support

Assist with basic financial administration, including data entry of invoices and receipts.

Reconcile petty cash and process staff reimbursements.

Support the finance team with monthly reports and filing.

Maintain accurate records for financial transactions.

Event Coordination

Assist in planning, coordinating, and delivering internal and external events.

Liaise with venues, caterers, and other vendors to ensure event logistics run smoothly.

Organize materials, agendas, and supplies for meetings and functions.

Coordinate RSVPs and attendee communications.

Executive Support

Provide day-to-day administrative assistance to the executive team, including diary management, travel bookings, and meeting coordination.

Prepare meeting agendas, take minutes, and follow up on action items.

Assist in the preparation of presentations, reports, and correspondence.

General Office Duties

Maintain and order office supplies and equipment.

Coordinate repairs and liaise with building management as needed.

Maintain filing systems (physical and digital) for easy retrieval.

Support HR & WHS functions with onboarding administration and record-keeping.