Position: Personal & Project Assistant

We are seeking a highly organized, proactive, and reliable Personal & Project Assistant to support our Director in both personal and business-related tasks. This is a dynamic and hands-on role requiring excellent multitasking abilities, strong communication skills, and a can-do attitude.

Primary Responsibilities Include (but are not limited to):

Director’s Personal Matters:

Manage hospital and doctor appointments, including surgery and cosmetic procedure preparations

Maintain and coordinate schedules via Google Calendar

Renew subscriptions and memberships

Handle car-related matters (e.g. visiting car garage, registration renewals, etc.)

Director’s Family Support:

Assist the Director’s parents with hospital and doctor visits

Coordinate with local councils on their behalf

Organize household maintenance

Purchase items online or in-store as needed

Bring pets to vet visits and provide occasional cat sitting

Project & Property Management:

Meet contractors on site and coordinate property maintenance

Attend agent meetings and provide property access

Set up utility accounts and manage Airbnb portfolios

Support day-to-day project-related tasks

Administrative Support:

Manage multiple personal, business email accounts, and CRM systems

Assist and support the Development Manager with various tasks

Ideal Candidate:

Highly organized with excellent time management skills

Trustworthy and discreet when handling personal and sensitive matters

Strong interpersonal and communication skills

Tech-savvy and confident in using Google Workspace, CRM systems, and various online platforms

Flexible and proactive with the ability to work independently

Work Location:

Sydney

Work Schedule:

Full-Time

If you're someone who thrives in a fast-paced, varied role and enjoys supporting both people and projects, we’d love to hear from you!