About the Role

We’re seeking a reliable and organised Scheduling and Administration Coordinator to join our Mulgrave-based team on a permanent part-time basis (approx. 20–30 hours per week) with the potential for full-time hours for the right candidate. This is a key support role working closely with our operations team to ensure jobs are scheduled efficiently and clients receive prompt, professional service.

Key Responsibilities

Coordinate daily job scheduling with our Operations Manager

Be the first point of contact for incoming phone calls and emails

Provide professional customer support to clients and suppliers

Accurately enter data and maintain job records

Process work orders and purchase orders

General office administration as needed

About You

Prior experience in administration or customer service

Excellent verbal and written communication skills

High attention to detail and confidence with data entry

Strong organisational skills and the ability to multitask

Comfortable using scheduling or job management systems (or quick to learn)

A proactive and positive attitude

What We Offer

Permanent part-time role with potential for full-time

Supportive and collaborative team culture

Training and ongoing development

Convenient Mulgrave location with on-site basement parking