About Us

We are a small but growing commercial building company based in Victoria, specialising in industrial and commercial projects. Our work spans warehouses, factories, and other commercial developments. We pride ourselves on delivering high-quality builds with a practical, solutions-driven approach. As we take on new projects and expand our portfolio, we’re looking for a skilled Contract Administrator to support our construction team and ensure seamless delivery across the board.

The Role

As Contract Administrator, you’ll play a key role in managing the commercial aspects of our construction projects from contract award through to completion. You’ll work closely with the director, construction manager, project managers, subcontractors, and clients to ensure that all contractual obligations are met and the financial health of projects is maintained.

Key Responsibilities

Prepare, review, and administer head contracts, subcontracts, and supplier agreements.

Coordinate and issue purchase orders, variations, progress claims, and payment schedules.

Liaise with subcontractors, consultants, and clients to ensure clarity and compliance with scope, timelines, and contract terms.

Track project costs and budgets, providing regular updates and forecasts to management.

Assist with tender submissions, contract negotiations, and procurement.

Maintain project documentation, registers, and reporting requirements.

Ensure all contractual deadlines (insurances, notices, extensions of time, etc.) are met.

What We’re Looking For

Experience in a Contract Administrator role within the commercial or industrial construction sector.

Solid understanding of Australian Standard construction contracts and relevant legislation.

Strong commercial acumen and attention to detail.

Excellent communication and organisational skills.

Ability to work independently in a small team environment.

Proficiency with Microsoft Office and construction management software (e.g. Buildxact, Procore, or similar).

Relevant qualifications in construction management, quantity surveying, or a related field (preferred).

Nice to Have

Previous experience with industrial/warehouse builds or office fit-outs.

Familiarity with local council and compliance processes in Victoria.

Basic knowledge of site operations and project delivery workflows.