About Us

Our Lady of the Sacred Heart (OLSH) College is a Catholic secondary school for girls from Years 7 – 12. The College educates our students in the spirit of our Founders, the Daughters of Our Lady of the Sacred Heart, building on a tradition of over 70 years at the heart of inspiring excellence in girls’ education. Our College is a vibrant, inclusive, and hope filled community where each individual is valued. Our professional and competent staff strive to prepare students for future challenges by encouraging creativity, perseverance and resilience.

The Opportunity

Under moderate direction, the position of Registrar and Personal Assistant to the Principal requires a wide range of advanced level and varied executive administrative duties and project work to assist the Leadership team, School Board, staff and other members of the school community and visitors, to deliver an efficient and responsive customer focused administration service. This position requires a professional and highly competent frontline person to efficiently handle the flow of people and enquiries associated with the day-to-day administrative running of the school and Principal’s office.

The role is 37.5 hours per week, 42 weeks per year (0.87FTE) working Monday to Friday 8:30am to 4:30pm. This includes an unpaid lunch break of 30 minutes.

Some flexibility and out of hours work will be required from time to time during busy, peak workload periods and to support special events. Overtime as applicable is available.

Further details regarding the position, are available in the Position Information Document available on our website.

The successful candidate needs to hold the following:

A Diploma in Administration, Marketing or Business (or equivalent) comprising a minimum of one year of study and/or relevant demonstrated knowledge and experience in a comparable role.

Hold a current acceptable Working with Children Check (WWCC) clearance & screening to work in Catholic Education South Australia.

Hold current certification in Responding to Risks of Harm, Abuse and Neglect in Education and Care Settings.

First Aid Qualification as directed by the school

About You

Commit to upholding and actively contributing to the Catholic ethos of the school.

Demonstrated experience in providing a high level of specialised administrative tasks and applying a broad knowledge base incorporating theoretical concepts with substantial depth in areas of responsibility.

Advanced level of proficiency in using a computer and applicable programs, particularly Microsoft Office (i.e. Word, Excel, Outlook, Powerpoint), databases and other ICT equipment, and full technical competency to operate office equipment.

Excellent interpersonal and communication (written and verbal) skills for positive engagement, role modelling, interaction and collaboration within the team, broader school community and with external parties. Experience in supervising others to achieve group outcomes is expected.

Demonstrated ability to work under moderate direction, be responsible for own outcomes within broad parameters and remain fully competent requiring little or no guidance during the performance of work to achieve stated objectives.

Demonstrated experience in supporting and administering projects.

Able to analyse, diagnose, design and implement solutions across a broad range of functions and evaluate information and use for forecasting, planning or research purposes. Experience in preparing and monitoring a budget is also expected.

Comprehensive knowledge of relevant policies, procedures and associated obligations to meet all compliance requirements.

Demonstrated ability to maintain a very high level of confidentiality.

Willingness to positively lead and support school activities/events, attend meetings and undertake required training with flexibility and availability on occasion outside of normal working hours.

Demonstrated ability to follow procedures lead and deal effectively with emergencies and/or unexpected situations.

How to Apply

Applications need to be emailed to [email protected] and addressed to:

Maria Urbano

Principal

Our Lady of the Sacred Heart College

496 Regency Road

Enfield SA 5085

Applications close Monday 11 August 9:00am

Your application should include the following:

1. A one-page introduction letter

2. A three-page (maximum) resume including the names and contact details of three recent professional referees who may be approached, in confidence.

3. The completed CESA Employment Declaration (available on our website www.olsh.catholic.edu.au)

4. A copy of your:

Working With Children Check (WWCC)

SAVA Clearance to work in Catholic Education SA

Responding to Risks of Harm, Abuse and Neglect – Education and Care (RRHAN-EC)

First Aid Certificate

Please note applications will be reviewed as they are received. Applicants may be contacted, interviewed and appointed prior to the closing date. We encourage applicants to submit their applications promptly.

Previously applicants need not apply.

Referees

If you are currently working in a school, please ensure your current Principal is listed as one of your referees.