Rapid Restoration Group
Rapid Restoration is a dynamic group of companies specialising in restoration services across Australia. As part of our expanding multi-company structure, we deliver high-quality solutions to clients nationwide. We're seeking a proactive and versatile individual to support our Managing Director in driving operational efficiency and marketing excellence.

About the Role

This is a multifaceted position where you'll serve as the right-hand support to our Managing Director, handling core personal assistant duties while taking ownership of key marketing initiatives across our group of companies. You'll thrive in a fast-paced environment, juggling administrative tasks with creative and strategic marketing responsibilities. This role offers the opportunity to contribute directly to business growth, including building and managing a team of virtual assistants.

Key Responsibilities

Personal Assistant Duties:

Manage the Managing Director's schedule, including coordinating meetings, travel arrangements, and daily priorities.

Handle incoming phone calls, emails, and correspondence with professionalism and discretion.

Prepare reports, presentations, and documentation to support business operations across multiple companies.

Assist with general administrative tasks, such as filing, data entry, and liaising with internal and external stakeholders.

Anticipate needs and provide proactive support to ensure smooth day-to-day operations for a busy multi-company business owner.

Marketing Responsibilities:

Develop and execute email marketing campaigns to engage clients and promote our services.

Lead website development projects, including setting up new sites and optimising existing ones for user experience and performance.

Implement search engine optimisation (SEO) strategies to improve online visibility and drive traffic to company websites.

Create and implement Standard Operating Procedures (SOPs) for marketing processes to ensure consistency and efficiency.

Assist in developing and managing a team of virtual assistants focused on marketing tasks, including recruitment, training, and performance oversight.

Skills and Qualifications

Proven experience as a Personal Assistant or Executive Assistant, ideally supporting a senior executive in a multi-company or entrepreneurial environment.

Basic knowledge in digital marketing is a bonus but not required, including experience with email campaigns, website development (e.g., using platforms like WordPress or similar), SEO tools (e.g., Google Analytics, SEMrush), and SOP creation. Comprehensive training will be provided to build skills in these areas.

Experience in setting up and managing paid social media advertising such as Google and Meta.

Experience in creating content, videos, photos to be used in social media advertising and promotion.

Excellent communication skills, both written and verbal, with the ability to handle confidential information.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and marketing software (e.g., Mailchimp, Google Workspace).

Ability to manage virtual teams, with experience in remote collaboration tools (e.g., Slack, Asana, Zoom).

High level of organisation, attention to detail, and the initiative to work independently.

Relevant qualifications in business administration, marketing, or a related field (desirable but not essential). We are happy to assist with paying for additional qualifications to support your professional growth.

Australian work rights required.

What We Offer

A collaborative and supportive team environment within a growing group of companies.

Opportunities for professional development and career progression, including training in marketing and SEO.

Flexible working hours to promote work-life balance.

Competitive salary, superannuation, and potential performance-based incentives.

Access to modern tools and resources to excel in your role.

If you're a motivated self-starter with a passion for administration and an interest in marketing, we'd love to hear from you! Apply by sending your resume and a cover letter outlining your relevant experience to [email protected] . Applications close 31 August 2025.

Rapid Restoration is an equal opportunity employer committed to diversity and inclusion. We encourage applications from all qualified candidates.