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Executive Assistant – Business, Travel & Lifestyle

Bartlett Ventures Pty Ltd
Sydney, NSW
A$100,000-$150,000 p/a
Administration & Office Support → PA, EA & Secretarial
Full-time
Remote

Posted 3 days ago


About the Role

This isn’t your average EA role. We’re looking for someone exceptional — a smart, organised, proactive operator who can take charge of every moving part in a busy, fast-paced life. You’ll support one person across everything: business, travel, finances, scheduling, errands, family logistics, personal admin and more.

From handling inboxes, preparing reports and coordinating meetings, to planning family holidays, paying invoices, sourcing gifts and managing travel — you’ll be the one keeping everything running smoothly behind the scenes. You’re the go-to. The fixer. The person who sees what needs to happen before it’s even been said.

If you’re energised by variety, love having real responsibility and take pride in making someone else’s life easier, better and more efficient — this is your dream role.

What You'll Be Doing

Business & Operational Support

Own the calendar, coordinate meetings, manage comms and keep priorities on track

Stay across all moving parts of the business and make sure nothing slips through the cracks

Liaise with accountants, legal advisors, private banking team and property managers

Summarise earnings calls, investor presentations and industry reports so decisions can be made quickly

Build simple systems that keep things efficient without adding complexity

Financial & Property Oversight

Prepare sharp, accurate monthly financial reports across a portfolio of healthcare properties

Track cash flow, income and expenses — and spot things others might miss

Keep reporting files tidy, structured and presentation-ready

Support strategic decision-making with clean data and thoughtful insights

Travel & Family Holiday Planning

Work with our travel planner to help coordinate amazing family holidays

Research and book flights, hotels, tours and transfers for both work and personal trips

Arrange interstate travel and handle all ground transport and car transfers

Build detailed itineraries that cover every detail — and adjust on the fly if needed

Other Responsibilities

Pay and reconcile personal, business and property-related invoices accurately and on time

Source and send thoughtful gifts for friends, clients and family occasions

Handle personal tasks, bookings and errands quickly and discreetly

What We’re Looking For

Has an insatiable desire to learn, grow and figure things out

Strong ability to workshop solutions and communicate them with clarity and conviction

Based in Sydney – with availability for weekly in-person meetings

2+ years experience in a high-performing EA, operations, or coordination role

Financially literate – confident building and interpreting reports

Great with words – clear, concise and quick with summaries or follow-ups

Obsessed with detail, naturally proactive and excellent under pressure

Tech-savvy with tools like Google Sheets, Slack, shared drives and calendar systems

Nice to Have

Interest or experience in commercial real estate and/or the healthcare sector

Familiarity with using AI tools and agents to streamline tasks and support decision-making

Experience planning complex family travel (flights, hotels, activities, dining, transfers)

Willingness and ability to travel interstate to attend property inspections and meetings

What You’ll Enjoy

A role that’s never boring – you’ll work across business, lifestyle and travel

The chance to learn how commercial real estate and healthcare deals actually happen

Direct exposure to industry leaders, private equity firms and top dealmakers

A high-trust working style – own your work, manage your week and get things done

Mostly remote, with weekly face-to-face meetings in Sydney

Long-term opportunity with growth, responsibility and impact baked in


About Bartlett Ventures Pty Ltd

Sydney, NSW, Australia

This company does not have any further information provided at this time. We encourage you to research the company by searching for them to learn more about the company or role in question before applying.

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