Full-Time | Willawong | Hybrid options available

We are currently seeking a highly organised, proactive, and reliable Office Administrator / Scheduling Coordinator to be an integral part of our day-to-day operations. You'll play a key role in ensuring everything runs smoothly – from customer service and scheduling to supplies and safety.

What You'll Be Doing:

🧑‍💼 Customer Service

Answer phone calls and respond to all email and website enquiries

Provide in-person and online quotes with professionalism and accuracy

Follow up on quotes and invoices

🛠 Database Management

Schedule jobs and maintain accurate timelines

Create quotes and send invoices to customers

Prepare Job Service Reports and keep the database up to date with current pricing and details

📦 Supplies & Procurement

Order office essentials (stationery, snacks, beverages)

Ordering work materials (paint, stencils, machine parts)

Pick up supplies as needed when delivery isn’t available

🦺 Health & Safety

Prepare SWMS (Safe Work Method Statements) for upcoming jobs

Ensure all staff have completed inductions before job commencement

Keep safety documentation updated and compliant

What We're Looking For:

Previous experience in an office admin, operations or coordinator role (trade industry a plus)

Strong attention to detail and time management skills

Confident using job management software

Excellent communication skills, both written and verbal

A proactive and can-do attitude

Why Join Us?

Supportive team and flexible work environment

Opportunity to grow as our business does within a forward-thinking company

Variety in your day – no two days are the same!