Job Reference: 1059526

About the Role

Join our dynamic team as an Administrative Support Officer in a continuing, full-time opportunity, where you will play a vital role in enhancing our Consumer and Community Involvement Program.

In this role, you will engage in various administrative activities that support our services and contribute to impactful area activities within the Faculty of Health Sciences.

If you are a detail-oriented individual with a passion for making a difference, we want to hear from you!

In this role, you will, but are not limited to:

• Apply knowledge of rules and regulations to support operational outcomes and provide advice.
• Solve problems using established guidelines and prepare necessary documentation.
• Coordinate meetings, including scheduling, invitations, venue bookings, and catering arrangements.
• Processing payments for consumers.
• Assisting with communications (collating and sending newsletters to our database, assisting with updating website and posting on social media platforms).
• Collecting and filing paperwork (i.e. member agreements, financial documents).
• Monitoring the shared inbox and directing enquiries.
• Answering the main phone line and directing enquires.
• Assisting with phone interviews.
• Assist with event logistics and general administrative and facility tasks for the Institute.

Selection Criteria – Who we are looking for:

1. Completion of a diploma qualification with relevant work experience; or a certificate level qualification with post certificate work experience; or an equivalent combination of relevant experience and/or education/training.
2. Demonstrated ability to effectively prioritise tasks and manage time, ensuring deadlines are consistently met.
3. Strong interpersonal skills, with the capacity to collaborate effectively within a team and work independently with minimal supervision.
4. Strong written and verbal communication skills, facilitating clear and professional interactions with diverse individuals and showcasing cross-cultural sensitivity.
5. Proven computer literacy, including proficiency in word processing, social media platforms, spreadsheet and email.
6. Working knowledge of tools like Mailchimp and Canva.
7. Ability to develop and maintain accurate and efficient record-keeping systems and databases to support organisational needs.

Desirable

• Experience in a health research setting.

About Curtin University

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more. For more information, check out our benefits page!

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Updated Resume
• Cover Letter outlining your interest and experience

If you have any queries in relation to this opportunity or the application process, please contact our careers team on [email protected] or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: Tuesday, 5 August 2025.

Disclaimer: Please note that there is no standardised time for the closing of adverts on the specified date. Therefore, we recommend submitting your application ahead of this deadline. Late applications will not be considered, and only successful candidates will be contacted.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.