• Office of the Deputy Vice-Chancellor (Indigenous Engagement (ODVCIE)
• This position is only open to Australian Aboriginal and/or Torres Strait Islander people.
• Full-time continuing position with salary in the range $82,133 to $91,295 (HEW 5) plus a generous super allowance of up to 17%.
• Join a vibrant team in this pivotal role and directly impact the ODVCIE's profile through positive communication and relationship-building
• We seek an organised individual with high-level accuracy and attention to detail, capable of managing diverse tasks and making a genuine impact.
• Based at our picturesque and conveniently located St Lucia campus

About This Opportunity

As a General Services Officer, you will provide vital administrative support within the ODVCIE. This dynamic role involves managing diverse operational activities, from coordinating correspondence and financial administration to assisting with HR and IT-related tasks. You will work closely with senior officers and staff, acting as a key support figure and ensuring the smooth day-to-day functioning of the office, often stepping in to back up crucial administrative functions.

Key responsibilities will include:

Correspondence and Information Management

Assess incoming correspondence and emails, take appropriate action, and coordinate responses to administrative and other inquiries, working closely with relevant staff.

Financial and Operational Administration

Handle a variety of daily operational tasks, including financial administration like accounts payable, processing claims, and credit card reconciliations, all in line with University policy.

Daily Office Operations and Support

Manage various daily activities, such as assisting with new employee activation, asset and IT equipment management, catering, room/carpark bookings, travel requests, and event support for the ODVCIE.

Administrative Backup and Collaboration

Provide essential backup support for Academic Administration activities and the Senior Executive Assistant, contributing to seamless operations and collaborating proactively with internal and external university personnel.

About You

The University of Queensland considers that the filling of this position constitutes an equal opportunity measure under s105 of the Anti-Discrimination Act 1991(Qld) and under section 8(1) of the Racial Discrimination Act 1975 (Cth).

The position is therefore only open to Australian Aboriginal and/or Torres Strait Islander people.

The successful candidate will be required to provide evidence to confirm that they are an Aboriginal and/or Torres Strait Islander person.

• Degree/qualifications with relevant administrative experience, or an equivalent combination of experience and training. This includes demonstrated administrative skills, particularly in providing high-level executive assistance to senior staff within a large, busy workplace.
  
• Sound knowledge of university structure, policies, and corporate systems (Savi, UniFi, EMS ProMaster, TRIM, Archibus), or the capacity to rapidly gain such knowledge. Requires highly developed computer skills, including proficiency with the Microsoft Office suite.
  
• A proven ability to work independently and within a team, using initiative, judgment, and discretion. Excellent organizational skills are essential, with the ability to prioritize work, meet deadlines, and remain flexible and responsive to changing needs.
  
• Highly developed interpersonal skills (both written and oral), with the ability to build rapport, effectively liaise with diverse groups, and work cooperatively. This includes the ability to exercise tact, discretion, and sensitivity in confidential situations, coupled with effective problem-solving skills.

You must maintain unrestricted work rights in Australia for the duration of this appointment, and may be required to complete background checks including, criminal history and education checks. Employer sponsored work rights are not available for this appointment.

About UQ

At UQ, Aboriginal and Torres Strait Islander people are supported to fill their cultural responsibilities, with access to 8 additional days (pro-rata) of paid Cultural Leave annually. Indigenous employees are encouraged to access the UQ Aboriginal and Torres Strait Islander Staff Network with a variety of significant events held throughout the year.

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave, 17% superannuation contributions, 17.5% annual leave loading.
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
• Cheap parking, On campus childcare and Salary packaging options.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the 'About You' section
• Resume

For more information about this opportunity, please contact Melita at [email protected]. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

Applications close Sunday 24 August 2025 at 11.00pm AEST (Job Reference Number - R-54093). Please note that interviews have been tentatively scheduled from week beginning 1 September 2025.

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory.

Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.