About Us:

Egan Brothers Facility Specialist is a trusted name in the industry, delivering top-quality services to our clients across Victoria. We pride ourselves on our professionalism, efficiency, and dedication to customer satisfaction. As our business continues to grow, we’re seeking a skilled and motivated Administration Assistant to join our friendly and hardworking team.

With offices in Carrum Downs (HQ), Ballarat, and Geelong, we work across a wide range of projects and government contracts, including Homes Victoria, Southeast Water and both secondary & primary schools. We foster a supportive work environment and offer a 9-day fortnight giving you every second Friday off for better work-life balance.

Key Responsibilities:

• Invoicing: Prepare, issue, and manage invoices accurately and on time

• Job Allocations: Coordinate and assign plumbing and electrical jobs

• Appointment Booking: Organise and manage bookings for clients and trades

• Client Liaison: Act as the main point of contact for clients, handling phone calls and enquiries professionally

• Trade Coordination: Communicate with trades across all locations (Carrum Downs, Ballarat, Geelong)

• Provide general administrative support including document control, data entry, and office duties

• Maintain accurate job and client records, helping keep everything running smoothly

What We’re Looking For:

• Previous experience in administration, scheduling, or office coordination

• Proficient in Microsoft Office; experience with job management software is a plus

• Knowledge of the Residential Tenancies Act (RTA) is desirable

• Someone who is a quick learner and can adapt to new systems with ease

• A team player who can think on their feet and solve problems independently

• Excellent organisational and multitasking skills

• Strong communication skills, both written and verbal

• A friendly, positive attitude and strong attention to detail

What We Offer:

• 9-day fortnight – enjoy every second Friday off!

• A supportive, down-to-earth team

• Diverse work supporting both plumbing and electrical services

• Long-term growth opportunities as the business continues to expand

• A role with variety, responsibility, and daily people interaction

If you're ready to take on a role that offers both variety and work-life balance, we’d love to hear from you.

Learn more about us: https://eganfs.com.au

Please note: Only shortlisted candidates will be contacted.