Outreach & Communications Coordinator

Location: John Monash Science School

Classification: Education Support

Website https://jmss.vic.edu.au/

Position Contact: Corey Goodes, Business Manager, John Monash Science School,
[email protected]

For more information about the role and to apply, please visit the Department of Education Recruitment Online portal- Do not apply via SEEK

Job ID: 1485028

https://www.vic.gov.au/school-jobs#overview

To apply for this position you must address the following Selection Criteria as an attached document, along with a CV, cover letter, and pdf or linked folio. Applications without supporting Selection Criteria will not be considered.

About John Monash Science School

In 2010, The Department of Education and Monash University collaborated to develop a secondary school designed to advance student with an interest in sciences, mathematics and associated technologies. John Monash Science School is the expression of this unique educational partnership. Monash University has committed significant resources and has dedicated staff in both the Faculties of Education and Science to support students and staff of our school.

The vision for John Monash Science School is to be a nationally and internationally recognised centre for excellence in innovative research-based teaching and learning in the later years of secondary science, mathematics, associated technologies, resource development and pedagogy. The school will contribute to Victoria's, and the Notion's, long term economic, social, cultural and environmental goals through delivery of high quality and innovative education.

John Monash Science School will:

engage students through innovation in a relevant and integrated curriculum and investigation-based learning approaches;

provide pathways into senior secondary and university studies for high achievers pursuing Science and Mathematics;

develop high quality effective teaching strategies to be shared amongst teachers throughout the state; and

provide ongoing up to date knowledge in rapidly advancing areas of science.

Learning Environment and Curriculum

At John Monash Science School, we focus on providing students not only an education of highest academic standard, but one which also encourages independent, creative thinking. Working with like-minded peers, expert teachers, and taking advantage of world class facilities, students at our school are challenged and supported to grow and develop holistically in order to achieve their goals.

Inquiry based learning is one teaching and learning approach at our school. Some of the documented benefits of this style of learning are that it:

teaches problem solving, critical thinking skills, and disciplinary content

promotes the transfer of concepts to new problem questions

teaches students how to learn and builds self-directed learning skills

develops student ownership of their inquiry and enhances student interest in the subject matter

These skills are essential for our student to develop into life-long learners and give them an advantage for any further studies they choose to undertake.

For further information about our school, please visit our website: https://jmss.vic.edu.au/

Applicants should provide evidence of their experience and ability to meet the following selection criteria:

Role Statement

The Outreach and Communications Coordinator plays a pivotal role in supporting John Monash Science School (JMSS) by leading the coordination, communication, and promotion of JMSS science outreach programs and events. This role assists the Director of Outreach and JMSS teams to enhance JMSS’s visibility, engagement, and partnerships with the Department of Education, local and regional schools and community stakeholders.

The Outreach and Communications Coordinator is responsible for the planning, administration and execution of programs such as the Regional Science Exchange (Rex) and other key outreach initiatives that provide unique educational opportunities for students and educators across Victoria. The role also supports the delivery of high-profile science events and exhibitions that showcase student achievement and innovation.

In addition to outreach coordination, the role coordinates the school’s marketing and communications functions in consultation with the Business Manager and the Registrar and Partnerships Manager. This includes the design of promotional materials (utilising external consultants and designers where required), coordination of website updates, social media content management, media engagement, and the production of the JMSS publications such as the newsletter, new student prospectus and student handbooks. The Outreach and Communications Coordinator will work closely with the Principal, Director of Outreach, science leadership, and relevant administrative and teaching staff to ensure consistent messaging, strong stakeholder relationships, and a high standard of public representation of the school’s programs and achievements.

This position requires a highly organised and proactive individual with outstanding communication, marketing, and interpersonal skills.

The Outreach and Communications Coordinator will be responsible for:

Outreach Responsibilities

Lead the administration and organisation of the JMSS Regional Exchange Program (REx), including liaison with participating schools, students, families, Principal Class Officers, and internal JMSS teams.

Liaise with partner schools, teachers, families, and education networks to facilitate student participation in all JMSS and outreach initiatives, ensuring smooth communication and strong relationships.

Coordinate a range of student-focused outreach initiatives in collaboration with the Director of Outreach, including Emerging Sciences Victoria (ESV) marketing initiatives, the Australian Science Fair, and the annual Science Exhibition Night.

Oversee the logistics, scheduling, and promotional aspects of Outreach programs

Coordinate the Regional Science Program and ESV websites, associated social media platforms, and the development of promotional and informational print and digital collateral.

Maintain accurate records of program participation, feedback, and outcomes to support reporting and continuous improvement.

Support the promotion of outreach initiatives through written content, visuals, and communication with the school’s communications team.

Evaluate program impact and contribute to the development of new initiatives in response to emerging opportunities or needs in the education community.

Ensure compliance with school policies and procedures, particularly regarding child safety, duty of care, and privacy requirements.

Apply design skills, including proficiency in relevant design software, to develop high-quality promotional materials, engaging external consultants and designers as needed.

General administration support to the Principal, Teaching, ES front and back-office teams

Marketing and Communications Responsibilities

In consultation with JMSS leadership, coordinate the promotion of JMSS events through the school newsletter and external media channels.

Oversee the maintenance of the JMSS website to ensure content remains current and relevant for all stakeholders.

Manage JMSS social media platforms (Facebook, Instagram, LinkedIn, YouTube) in consultation with the Business Manager and Registrar and Partnerships Manager.

Coordinate the design, production, and distribution of key JMSS publications such as the new student prospectus, student handbooks, and other promotional materials.

Curate and manage displays of student work and promotional content throughout the school, including video displays, printed materials, and digital signage.

Oversee the review, design, layout, and printing of JMSS promotional documents.

Engage external consultants, designers, or specialists as required to support the effective delivery of marketing and communications activities.

Maintain accurate records and documentation related to marketing and communications activities, including budgets, timelines, contracts, and approvals.

Undertake other duties as directed

Key Selection Criteria:

SC1 Demonstrated capacity to coordinate outreach programs and events in line with school policies and frameworks, including liaison with internal and external stakeholders.

SC2 Demonstrated ability to collaborate effectively with colleagues, school teams, and community partners to support shared objectives.

SC3 Demonstrated high-level written and verbal communication skills, including the ability to produce engaging content and promotional materials.

SC4 Possess the technical knowledge and expertise in marketing, communications, and digital content management relevant to the role.

SC5 Demonstrated capacity to support school leadership and staff through effective administration, reporting, and stakeholder engagement.