Bring your coordination, systems and communication skills to a values-driven HR consulting firm that works with clients making a real impact.

At Talenting, we support organisations to solve real workforce challenges – from the complex to the day-to-day. As a boutique HR consulting firm, we provide both capability and capacity across strategy, operations and compliance, and we do it with precision, professionalism, and a deep commitment to client outcomes.

Our team is very active in the broader human resource profession, including with the Australian HR Institute and the WA HR community.

What our new Executive Assistant looks like…

We’re seeking an Executive Assistant to support the Managing Partner, Directors and consulting team in delivering smooth, structured, and high-quality work across a fast-moving portfolio. This is a diverse and rewarding role that sits at the centre of a small, high-performing team.

The role is highly varied – combining executive support, office coordination, project and document management, and light-touch financial and brand activities. You’ll be confident with technology, proactive in your approach, and meticulous in your attention to detail.

This is a fantastic opportunity to be at the heart of a high-performing consulting business and contribute to the impact we have across the HR profession.

It is also a unique opportunity to grow your professional exposure across the HR profession in WA.

Key Responsibilities include:

Provide executive-level administrative support including diary management, meeting logistics, travel bookings, and communication follow-up.

Playing a lead role in the team with regard to technology capability.

Coordinate internal and client-facing activities including project milestones, recruitment logistics, and task tracking.

Draft and format high-quality documents including letters, agendas, minutes, interview packs, and contracts.

Maintain shared project systems, registers, and templates, ensuring accuracy and consistency.

Use business systems confidently including Microsoft 365 and SharePoint and other SaaS, document automation tools.

Provide light-touch bookkeeping and invoicing support.

Oversee office operations including landlord liaison, supplies, and a professional in-office experience.

Support light-touch brand and media tasks, including Canva use, social media scheduling, and content formatting.

Contribute to process improvement and system streamlining to support team efficiency and data integrity.

What we’re looking for

A highly organised team member who brings structure, calm, and a strong sense of follow-through.

A strong level of capability with technology including collaborative technologies.

Someone who enjoys working with digital tools and improving processes to make things run smoothly.

An excellent communicator with a sharp eye for detail – someone who takes pride in polished, client-ready work.

A collaborative, respectful presence with confidence interacting across a wide range of stakeholders.

Experience in administration, operations or coordination roles – ideally in a consulting or professional services context.

The role and what we offer

This is a full-time role, with time split between our West Perth office and working from home, with occasional work directly with clients. We’re open to flexible work arrangements, including part-time hours or school-friendly schedules for the right candidate.

You’ll also enjoy:

Mentoring and coaching from skilled, supportive colleagues within a collaborative, learning-centred environment.

Team Development & Career Program with a focus on building capability in human resources, industrial relations, as well as consulting skills.

Annual professional development allowance of up to $1000 to attend agreed professional development opportunities aligned to your experience and career goals (i.e., conferences, paid courses, etc).

Generous additional leave - 5 weeks annual leave (including 3 days of Christmas leave and birthday leave), to support wellbeing throughout the year.

Access to flexible working hours and genuine work–life balance.

How to apply

Submit a brief cover letter format outlining why you are the best person for the role, including your skills with technology.

Submit a resume including your contact details, education, previous work and the names of at least two current referees.

The closing date is Friday 8 August, however appointments may be made before this date. We encourage you to apply as soon as possible.

Have more questions? Contact Jonathon Woolfrey, Managing Partner on 08 6219 7100 or via email at [email protected] for a confidential conversation.