Our client is seeking a proactive and versatile Operations & Finance Coordinator to support his growing business. This hands-on role is ideal for someone who thrives in a dynamic, small-business environment and enjoys wearing multiple hats, from finance and admin to operations and business support.

You’ll work closely with the General Manager in Sydney and the Head of Finance in France, contributing to financial planning, reporting, and day-to-day operations.

Your mission: bring structure, clarity, and efficiency to their internal processes while supporting their ambitious growth goals.

Key Responsibilities:

Financial Management & Reporting

Prepare accurate financial reports (P&L, balance sheet, cash flow)

Collaborate with HQ to ensure compliance and consistency

Assist in budgeting and forecasting

Expense Control & Payments

Manage supplier accounting and payments

Oversee operational expenses (travel, living)

Implement cost control processes and ensure proper authorisations

Sales Administration

Create and track customer invoices

Manage accounts receivable and follow up on outstanding payments

Inventory & Asset Management

Maintain inventory records and perform reconciliations

Track company assets and ensure proper documentation

External Reporting & Compliance

Prepare tax returns and statutory filings

Ensure legal and financial compliance

Review subcontractor terms and performance

Contracts & Obligations

Monitor contracts and agreements

Maintain a contract register and track key milestones

Payroll & HR Support

Process payroll and ensure compliance

Manage employment contracts and related benefits (healthcare, insurance)

Business & Sales Support

Assist in preparing quotes and cost estimates

Support the Head of Sales with prospect tracking and action plans

KPI & Strategic Planning

Develop and report on KPIs

Contribute to strategic planning and operational alignment

Key Skills & Attributes

Strong financial and analytical skills

Excellent organisational and problem-solving abilities

Effective communicator across teams and cultures

High integrity, discretion, and professional judgment

Ability to manage multiple tasks and meet deadlines

Qualifications & Experience

Degree in Accounting, Finance, Business Administration, or related field

Minimum 3 years’ experience in finance/admin, ideally in a managerial role

Experience in budgeting, forecasting, and financial planning

Proficient in accounting systems and Excel

Experience with inventory and payroll systems is a plus

Exposure to international reporting structures is desirable

Willingness to support broader business tasks with a collaborative mindset