Are you an experienced Administration Assistant (Receptionist) seeking a new challenge? Wanting to work under an innovative model? Do you want to work in an empowering and engaging environment?

Then VIVA Mutual is for you.

Main tasks and responsibilities:

• Under direction, perform office administration tasks including scanning, photocopying, electronic filing, and mail.
• Reception duties, including answering telephone calls, re-directing telephone calls, and taking messages.
• Basic data entry to records in the Visual Care system.
• File documentation including identification, qualifications, training, and clearances to profiles on the Visual Care system.
• Assist with recruitment activities including reference checking and physical interview set up.
• Calendar management support for the Leadership Team, including booking meetings and interviews.
• Assist with maintaining records to monitor the progress of applicants through the recruitment pipeline.
• Assist in booking induction sessions for newly appointed staff.
• Always operate within the confidentiality requirements.
• Source, order, and maintain stock of office supplies, including stationery, IT equipment, and consumables.
• Maintain supplier relationships and liaise with vendors for quotes, orders, and deliveries.
• Track and monitor office inventory levels, reordering as needed to prevent shortages.
• Ensure the office environment is clean, safe, and well-organized.
• Coordinate with office owners for office cleaning, repairs, and maintenance.
• Oversee kitchen and communal areas, ensuring they are stocked with essentials.
  

Qualifications and Experience:

• No formal qualifications required, but relevant experience in administration is highly valued.
  

Other Requirements:

• A driving licence and access to a car (Essential)
• Right to work in Australia
• A willingness to obtain and maintain an NDIS Worker check
  

The VIVA Mutual benefits:

• Opportunities for Permanent Part Time Employment after 12 months
• Ongoing career pathways into the health and community care sector
• Be a part of a supportive and inclusive Self-managed team.
• Above Award Salary
• Salary Packaging; this is an ATO approved employee benefit that allows you to pay for certain everyday expenses with money from your salary before tax is taken out. Can include Everyday living expenses of up to $15,900 and Meal Entertainment expenses up to $2,650.

Why work with VIVA?

We are different.

VIVA Mutual is a not-for-profit organisation that delivers local, personalised health and wellbeing support services through a connected network of dedicated support workers, and health care professionals.

VIVA is about living.

Engaged Employees | Valued Clients

We recognise staff as our strongest asset. We carefully select our staff for their passion, skills, and how they embrace responsibility to go above and beyond. We know engaged employees provide the highest quality care and low staff turnover, making VIVA more successful.

You will have a passion for life and want to be part of a innovative new health and social care model in South Australia.

Team around the client

VIVA services are organised around self-managed teams, comprising of nurses and support workers, trained, and empowered to make self-guided decisions and deliver the support our clients want.

Commitment to Quality and Continuity

By investing in our spirited, passionate, and skilled people, we’re able to deliver the best outcomes, supporting clients to live the life of their choosing.

Our motivation to make a difference comes from our deep understanding of what people and their families want – Formed by a lifetime of experience.

That’s the VIVA difference.

VIVA means service delivered with passion!

For further details please contact Recruitment on (08) 8877 8000