Please apply only if you have relevant experience and are looking to build/continue a long-term career in administration.

STORYTIME
You're joining an engineering business with a story, one shaped by the land, by practical know-how, and by a commitment to the communities that live here.

Each chapter reflects a hands-on connection to country, built through decades of problem-solving.

Founded on Australian soil, we work on projects that protect homes from flooding, support safe infrastructure, and help shape a more resilient future, one grounded in care for both people and place.

When you join this team of 13, your story becomes part of ours. We’ll respond to every application, because people matter.

THE ROLE
We’re looking for a Senior Office Administrator / Operations Co-ordinator with strong financial skills to help keep everything on track. Someone quietly confident, organised, and numbers savvy.

This is a hybrid role (roughly 80% WFH), but you’ll spend time in the Melbourne city office, working alongside the Directors and the EA. It's important you can get in to the office when the team does.

The culture is focused and respectful, with enough banter to keep things human. These engineers are uber serious about their work, but approachable when it counts.

WHY THIS POSITION?

• Work alongside a friendly, close-knit team (including an EA and accounting support)
• Enjoy meaningful role variety; your work supports real projects
• Hybrid work setup, mostly from home, with in-office collaboration when needed
• Flexible hours - open to full-time or part-time
• Be part of something growing (we’ll tell you more when we meet)

DAY TO DAY
Reporting to the Director, you’ll work with the broader admin and accounts team to keep projects moving and the business humming. This role blends structure with flexibility: clear tasks, but autonomy in how you approach them. You’ll need to be self-sufficient about 85% of the time, but there’s always someone to check in with.

KEY RESPONSIBILITIES
Finance (60%)

• Bookkeeping, reconciliations, invoicing, forecasting and reporting
• Xero entries and co-ordination with the accountant
• Tracking project budgets and ensuring accurate, timely invoicing

Project Support 20%, HR Admin 10%, Other projects 10%

YOU - YOU'RE IDEALLY

• Experienced in admin and finance within a professional services or technical environment (e.g. engineering)
• Skilled with Office 365 (especially Excel)
• Confident using Xero
• A pro working independently; proactive with communication
• Qualified in business or administration

EXTRAS

• Salary range: $85,000–$105,000 + Super (depending on experience)
• Quarterly social events and a respectful, honest team culture

For more info and to apply, contact Miriam Taylor on 0447 042 897 or email [email protected] Please tell me about you, please do not send a ChatGPT cover letter (unless you're keen enough to edit it so it reads authentically). Generic, vanilla, is not what we do here.

Permanent Residents and Citizens only – we’re not able to offer sponsorship.