Working in a small building industry Administration team you are responsible for a broad range of duties listed below and as amended from time to time to meet the Company’s operational needs. You are a “team player” and you will be the backup support for other members of the team when they are on leave. We are a small team of 2-3 people, and we like to have a bit of fun. Everyone pitches in to help everyone else in the team. This is a Salaried position so occasional extra hours at busy times are generally treated on a “Roundabouts & Swings” basis with time returned periodically. We observe a Christmas shutdown each year for a minimum of 2-3 weeks.

· Data Enter daily payroll timesheets into Payroll Software for NSW

· Complete checklists for ACT & NSW per Monday.com

· Maintain Monday.com Checklists for your tasks

· Assist with Maintenance of NoahFace facial recognition software

· Maintain Payroll System Masterfile

· Onboarding new Subcontractors & Employees

· Processing Subcontractor hours weekly

· Entering Accounts Payable Invoices into Jonas Premier Accounting System

· Monthly reconciliation of Account Payable Statements

· Reconciliation of Credit Card Statements

· Primary responsibility to answer phones as required (Note, this is the role of all Admin employees in the office)

· Ensure Company vehicle Registrations are paid for on time, including booking of inspections as required

· Issue Uniforms and PPE to employees, stock take, and re-order as needed

· Routine ordering of Stationary and other office supplies

· Support NSW Manager in various specific tasks as required

· Support Financial Controller in various specific tasks as required

· Other duties as required from time to time

Prior experience in Building Industry Administration will be highly regarded, including accounts payable and payroll exposure.

Full training will be provided on all the Company’s processes and IT systems, including Jonas Premier Payroll & Accounting Systems.