Kickstart your career in construction and project management with Offbite Projects – where precision and delivery are everything.

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Why this role?

If you're looking to get real-world, hands-on experience in the building and construction industry, this is the role for you. We are seeking recently graduated in construction management or a related field, you'll gain practical exposure to live commercial fitout projects while working with an experienced, outcome-driven team.

Ideal for someone looking to build their skills while contributing to real project delivery across Victoria.

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About Offbite Projects:

Offbite Projects is a Melbourne-based project management and construction company, specialising in commercial, hospitality, and retail fitouts. Our strength lies in delivering high-quality builds on time and on budget — with a sharp focus on execution, detail, and client outcomes.

With deep roots in building and bespoke joinery, we manage everything from pre-construction planning and procurement to site delivery and final handover. We're a small, tight-knit team known for getting things done — without cutting corners.

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What you'll be doing:

As a Junior Project Coordinator, you'll support our project managers across all stages of construction delivery. Your responsibilities may include:

• Work along side with project manager/ site supervisor in preparing all site document, OHS documents, Landlord contractor onboard processes, SWMS, site inductions, and set up sign in and sign out.

• Assisting with project schedules, including monitoring and reporting weekly updates on each project to project management portal.

• Process Purchase Orders, amend changes, and ensuring all record are up to date. Assist accounts with reconciliation.

• Assist project manager with procure site related materials and/or organise access hire. This will involves reviewing drawings and specifications to perform take offs.

• Work with Contract Administrator to write up SOWs, and send out Subcontractor agreements to all subtrades in a timely manner.

• Assist Project manager with managing and following up RFIs, shop drawing review or Site instructions.

• Coordinate with subcontractors, suppliers, consultants, designer, and trades on site. Ensure all important information is recorded in writing for variations, changes, or technical issues and report and review this with the project manager.

• Preparing client/designer/subtrade/supplier/consultants meeting notes, checklists, follow up and action items

• Monitor and track all projects: progress, variations, and key milestones

· Assist the project team with tracking variations, gathering supporting evidence (emails, markups), and updating variation registers.

• Attending site visits and learning how a build comes together from start to finish

• Assist estimator with coordinating subtrades/suppliers for pricing if required.

• Collect and collate all certificates, datasheets or any compliant subtrade documents for Occupany permit/ Certificate of final inspection before practical completion and submit to building surveyor.

• Assist Contractor Administrator with budget tracking and reporting on a weekly basis.

· Support submission of applications to landlords or certifiers (e.g., building permit applications, services notifications).

· Prepare and assist Project Manager/Site supervisor with defects management. Coordinating with all responsible sub trades to complete and close out all defects.

You'll gain exposure to both site operations and back-office coordination, learning the ropes in a supportive environment.

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What we're looking for:

· Currently studying or recently completed a degree in construction management, project management, or a related discipline

· Strong attention to detail and time management skills

· Eagerness to learn and take initiative

· Strong communication skills and a practical mindset

· Comfortable working both on-site and in the office

· Interest in quality building outcomes and fitout delivery

• Proficiency in Microsoft Office Suite (especially Excel and Project)

• Must have unrestricted right to work in Australia

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What's in it for you:

· Exposure to real projects across commercial fitouts and building

· Learn from experienced project managers and builders

· Be trusted with real responsibilities – not just observation

· Clear pathway to long-term career growth in construction

· Friendly, supportive team environment that values your contribution

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📍 Location: Based in Altona North, with projects across metropolitan Melbourne

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Keen to build your future with a team that builds right? Send your CV and a short cover letter to [email protected] and tell us why you'd be a great fit for Offbite Projects.