As the Office Coordinator you will ensure the smooth and effective running of the division and office.

This role provides critical coordination support and collaborates with the businesses front desk team member. You will work closely to ensure that all communications, activities and schedules are aligned with one another for the overall success of all business units and at the highest quality!

Duties

• Proactively manage and schedule all administrative tasks, project timelines, and documentation for team
• Coordinate onboarding/offboarding processes, including IT setup, asset procurement and welcome procedures for new starters.
• Maintain accurate records of asset allocations, IT subscriptions, licences, and company fleet vehicle requirements.
• Liaise daily with the Front Desk and People Team to ensure smooth communication, reception coverage, and preparation for new arrivals.
• Provide daily reception relief and support with updates on meetings, deliveries, and activities.
• Maintain and file supplier/trade inductions, manage purchasing invoices, and ensure registers are up to date.
• Prepare client handover packs, both physical and electronic, and coordinate handover-related documentation and items.
• Maintain and stock the meeting rooms and stationery supplies and other office needs.
• Assist with team initiatives, event support, signage quotes, and supplier sample coordination.
• Support the Executive Assistant with ad hoc needs and participate actively in the wider Business Support Network.
  

About you

• Experience working within an office administration environment
• Experience across the Real Estate, Automotive, Fleet Management, Logistics sectors
• Enjoys collaborating and supporting teams across administration support
• Strong across MS Office Suites and other systems/platform
• Attention to detail and pride with your work
• Positive and passionate attitude to your day
• Full time permanent role - Monday to Friday onsite in the office
• Salary 75-90k dependant on years & relevant experience
• Candidates who are seeking a step up in their administration career encouraged to apply

APPLY now or email [email protected] to learn more!