Position Number: 0034312
Location: Parkville
Role type: Full-time Continuing
Faculty: Science
Salary: UOM 6 - $98,870 - $107,023 p.a. plus 17% super (pro-rata to part-time)

• Provide high-level executive support to the Dean of Science

• Apply now to be a key player supporting the Faculty of Science's leadership team

• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity
As Executive Assistant to the Dean of Science, you'll play a pivotal role in the smooth operation of the Faculty. You'll have the opportunity to hone your organisational and communication skills while supporting high-level academic leadership. This position offers you the chance to contribute significantly to the Faculty's success, working in a dynamic, collaborative environment at the heart of the University's operations.

Your responsibilities will include:

• Provide High-Quality Executive Support: Manage the Dean's diary, coordinate meetings, and prepare materials for various engagements.

• Manage Communications: Handle correspondence, email triage, and liaise with internal and external stakeholders.

• Coordinate Administrative Processes: Arrange travel, process expenses, and assist with faculty recruitment and performance reviews.

• Contribute to Team Success: Collaborate with colleagues, identify process improvements, and support other senior executives as needed.

You may be a great fit if:
You are an experienced executive assistant with excellent organisational skills, a high level of discretion, and the ability to manage multiple priorities in a complex academic environment.

You may also:

• Have experience supporting senior executives in a complex, dynamic environment.

• Possess excellent interpersonal and communication skills.

• Demonstrate proficiency in Microsoft Office and digital platforms for scheduling and records management.

• Have strong organisational and time management skills, with the ability to handle confidential matters.

• Show a commitment to continuous improvement and innovation in administrative processes.

For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

• Progressive, considerate leave provisions to empower your work-life balance

• Salary packaging and access to a range of discounted services including Bupa health insurance

• Health and well-being services including a leading Employee Assistance Program

• Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!

For more information check out our benefits page!

Your new team - Faculty of Science
Science at Melbourne is a global leader across fundamental and impactful scientific research and education. Science begins with curiosity, and we are dedicated to understanding the universe from the level of sub-atomic particles to the solar system. We aim to be leaders who positively impact the community locally and globally, addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us.

Our strength is our breadth of expertise. We are the second largest faculty in the University comprising seven schools: Agriculture, Food & Ecosystem Sciences, BioSciences, Chemistry, Geography, Earth & Atmospheric Sciences, Mathematics & Statistics, Physics and Veterinary Science. This depth of knowledge positions the faculty to better understand, explore and impact our world and humanity, within a truly comprehensive Faculty of Science.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.

The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to [email protected]. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Working at the University - what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:

• Resume

• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Oliver Bukasa via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding this position, please follow the details listed on the Position Description.

Applications close: 22 July 2025 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.

Position Description: 0034312 Executive Assistant to the Dean of the Faculty of Science PD.pdf