About Universities Australia

Universities Australia serves as the voice of Australia's universities, advocating for the social, economic, and cultural importance of higher education and research.

They provide expert policy advice, analysis, and media commentary on behalf of 39 member universities, while also representing them on government and industry-appointed bodies.

Universities Australia’s work includes developing sector-wide policies, enabling global collaborations, and building capacity through flagship conferences and workshops.

The Opportunity

As an Executive Assistant working at Universities Australia, you’ll work closely with respected leaders, contributing to meaningful national initiatives.

You’ll be part of a passionate, tight-knit team that really values your expertise and input.

This is more than a regular administration role, it’s an opportunity to do purposeful work in a professional, high-impact environment where your voice and contribution matter.

This is a hands-on role that will see you managing priorities across a fast-paced, outward-facing office. You’ll be a key enabler for someone who works at the forefront of sector-wide policy, engagement, and events including preparations for flagship conferences and initiatives.

The Role

You’ll provide short-term, high-level support to a senior executive during an 8-week peak period.

Working closely with the executive and broader leadership team, your responsibilities will include:

• Diary and inbox management, including scheduling internal and external meetings
• Preparing and formatting high-quality correspondence, briefings, and documents
• Coordinating domestic travel and event logistics
• Managing incoming requests, correspondence, and stakeholder queries
• Supporting broader team priorities and staying across key milestones and deliverables

The Ideal Person

You’re a capable and confident EA with a background supporting senior leaders in a professional or fast-moving environment.

You’ll thrive in this role if you are:

• Proactive, efficient, and calm under pressure
• Skilled in juggling complex diaries, conflicting priorities, and high-volume communication
• Discreet and professional in handling sensitive or high-level matters
• Confident using Microsoft Office (Outlook, Word, Excel)
• Ready to hit the ground running and bring immediate value to the team

Availability is key, so this would suit someone immediately available.

Salary / Rate

• 8-week hourly rate contract
• $50/hr - $60/hr + Super
• Free on-site parking
• Canberra location

How to Apply

To apply online, please click on the appropriate link.

Alternatively, for a confidential discussion, please contact Guy Butler-Manuel on 02 6108 4878 quoting ref no. 20746

HorizonOne is committed to building a diverse and inclusive workforce and we encourage applications from people of all cultures, capabilities and backgrounds.