Holmesglen Institute is a leading provider of vocational and higher education in Victoria, with over 40 years of experience and 140,000 graduates. As one of the largest government-owned TAFEs, we offer 600+ courses across multiple campuses, including Chadstone, Moorabbin, Glen Waverley, Eildon, and Melbourne's CBD. Our hands-on learning approach is supported by state-of-the-art facilities and strong industry partnerships, ensuring students gain the skills needed for successful careers. We foster a supportive, inclusive environment that encourages both staff and students to grow, innovate, and make a positive community impact.

The Opportunity:

• Part-Time 0.8 EFT | Fixed-Term contract of employment until 31 October 2025.
• PW3 $60,416 - $65,237 per annum pro rata + 12% super + leave loading (dependent on qualifications and experience).
• Moorabbin Campus – onsite parking with close proximity to public transport.

The Administrative Officer position at Holmesglen Institute exists to provide essential administrative and operational support for the coordination of clinical placements across Nursing and Allied Health programs. This role is a key point of contact for students, staff, and external stakeholders, ensuring that placement processes run smoothly and meet compliance, safety, and academic standards. By managing placement documentation, liaising with industry partners, and maintaining accurate records, the position supports the delivery of high-quality, hands-on learning experiences that are integral to student success in health-related fields.

As an Administrative Officer, you will:

• Collect, verify and securely store placement documentation ensuring institutional and regulatory compliance.
• Primary contact for placement providers, coordinating logistics and sustaining productive partnerships.
• Deliver clear, timely student guidance on placement logistics, expectations and compliance obligations.
• Accurately maintain placement data in SONIA, InPlace and related student management systems.
• Collaborate with academic and administrative teams to ensure seamless, high-quality placement programs.

To be successful, you’ll have:

• Demonstrated experience in administrative settings, with proficiency in Microsoft Office; experience using systems such as SONIA and InPlace is desirable.
• Skilled in managing placement processes with accuracy, discretion, and sound administrative judgement.
• Confident in engaging stakeholders and building collaborative, professional working relationships.
• Committed to student-focused service delivery, providing timely support and clear communication.
• Hold a relevant diploma or degree, with a flexible, accountable, and inclusive approach to teamwork.
• WWCC and Police Check: Appointment to this position is dependent on obtaining an ‘employee’ Working with Children Check, and a valid Police Check within the last 12 months.

Our commitment to you:

At Holmesglen Institute, we are committed to fostering a safe, supportive, and flexible workplace where our employees can thrive both personally and professionally. We’ve implemented strong systems and ongoing support to ensure our staff can work and deliver in a safe and adaptable environment. Our team benefits from a range of wellbeing initiatives, access to the Employee Assistance Program, and opportunities for professional and career development. We also offer paid parental leave and flexible work arrangements to support a healthy work-life balance.

Holmesglen is a child safe and equal opportunity employer. We are dedicated to attracting, retaining and developing our people. We value diversity in our workforce and encourage people from all backgrounds, abilities, and identities to apply for roles within our organisation, including the Aboriginal and/or Torres Strait Islander community.

Here's how to apply:

Please submit your updated resume, and a short cover letter. We commit to respond to every applicant.

For a confidential discussion regarding this role, please contact Lindsay Bava, Head of School, on [email protected]

For further information relating to this opportunity and to view the position description, please click here.

Applications for this position close on 11:59 pm Sunday 13th July 2025.

Employees attending certain workplace settings, including health and care facilities, may be required to be meet mandatory vaccination obligations.

If you require specific support to apply for this position or have any application queries, please contact the People Experience Department at [email protected] or on 03 9564 1530 and we will work with you to identify the best way to assist.