• Annual base salary from $111,643 to $121,045 (HEW Level 7), plus 17% employer's superannuation and annual leave loading.
• Full time, fixed term role until December 2026 at Macquarie University, Wallumattagal Campus, North Ryde
• Work with a strong collaborative IT team and hybrid working arrangement.

About the role

This fixed-term role offers a unique opportunity to support Macquarie University's digital transformation by facilitating innovation and ensuring seamless IT operations. You will work closely with the Chief Technology Officer (CTO) and their leadership team, contributing to strategic initiatives that align with the University's goals.

You will also provide critical operational support to the CTO and team, ensuring operational excellence through efficiently administration of the CTO function ensuring risks, issues and actions are proactively managed.

What will you do

• Workflow Management & Coordination
  Assist with managing the CTO's calendar, scheduling meetings, and handling email correspondence to ensure efficient time management.
  
  
• Collaboration with IT Operations and Project Teams
  Support Managers (Operations & Projects) in setting up, monitoring, and tracking project dashboards for performance analysis and progress reporting.
  
  
• Risk Identification & Resolution Support
  Help identify project risks and issues, contributing to timely resolutions and ensuring alignment with strategic goals.
  
  
• Management Documentation
  Draft and review management artefacts, ensuring timely and accurate status reporting for informed decision-making.
  
  
• Recruitment & Onboarding for Digital Transformation
  Oversee staff recruitment, procurement, and onboarding activities for Digital Transformation, ensuring compliance with University policies.
  
  
• Executive Communication & Presentation Preparation
  Prepare executive communications and presentations for steering committees, program boards, and other leadership meetings.
  
  
• Stakeholder Communication & Information Exchange
  Engage with stakeholders to provide updates on project status and issues while facilitating the exchange of information across teams.
  
  
• Document Repository Management
  Maintain a centralised document repository, ensuring that all project-related documents are organised and accessible for future reference.

About you

This is a fantastic opportunity for someone looking to accelerate their career in IT or executive management. You may already have a strong foundation in IT operations/projects or management fundamentals, and are driven to grow your expertise, and thrive on learning on the job.

You have outstanding verbal and written communication skills, with a demonstrated ability to effectively convey complex ideas to a wide range of stakeholders. Your approach will be one of clarity, collaboration, and a solutions-driven mindset, always focused on achieving business outcomes while inspiring others towards continuous improvement and success.

How to Apply
Please apply online and attach your resume and a separate cover letter that outlines how you meet the selection criteria below:

Selection Criteria

• Tertiary qualification in a related field and/or equivalent knowledge, skills and experience with demonstrated commitment to ongoing professional development.
• Understanding of operational, project management and risk management fundamentals.
• Demonstrated experience in a similar role with a clear understanding of the overall requirements for coordination, integration of information in a complex and broad portfolio environment.
• Experience in developing reports and dashboards and use of reporting tools to generate actionable insights and informed recommendations.
• Strong analytical and numerical skills and attention to detail.
• Excellent verbal and written communications skills with demonstrated ability in developing and maintaining relationships with a wide range of stakeholders.
• Strong organisation and time management skills to prioritise and meet competing deadlines.
• Developing presentations and drafting communications for executive reporting.
• Proficient in use of MS Office Suite, project management, and online collaboration tools.

*This position requires a criminal record check.

Applications Close: 11th July 2025 at 11:59pm (AEDT)

Please note we reserve the right to progress or decline an application as well as close the advertisement prior to the stated closing date.

About us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity.

Why work at Macquarie

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:

• 17% Superannuation
• Subsidised onsite parking options
• Flexible working options
• Training and professional development
• Onsite childcare facilities
• Discounted health insurance (Medibank)
• Onsite vacation care
• Employee Assistance Program
• Subsidised membership at the Sport & Aquatic Centre
• Onsite GP, imaging & physio clinics

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub.