About our Opportunity:

Are you an organised, hands-on all-rounder who thrives in fast-paced environments — managing logistics, juggling priorities, and keeping everything running smoothly behind the scenes?

Youth Inc. is looking for a Facilities Administration Coordinator who brings strong administrative and coordination skills to ensure our learning spaces and school operations are functional, safe, and well-organised. This role offers the perfect mix of office-based admin, supplier coordination, and hands-on site support — from setting up spaces and managing maintenance schedules to supporting events, onboarding new team members, and assisting with reception and student services as needed.

Based in the Adelaide CBD with a student cohort of around 80–150, Youth Inc. offers a unique school environment without the complexity of managing large campuses, outdoor grounds, or multiple sites — allowing you to focus on what matters most.

About Youth Inc.

Youth Inc. is a purpose-driven, non-traditional secondary school for young people aged 17–24, based in Adelaide’s CBD. Focused on social impact and re-engaging students through real-world, project-based learning, it offers flexible pathways to complete SACE and VET qualifications.

The team of approximately 30 staff lead with passion and purpose, creating a supportive environment where personal growth, wellbeing, and individual strengths are nurtured. This same philosophy shapes the organisation’s culture — prioritising the development and support of staff to ensure students thrive.

Key Responsibilities:

In this varied role, no two days will look the same — but your focus will always be on creating a safe, smooth-running and welcoming environment.

Admin, IT & People Support:

• Provide general administrative support to the operations team, including scheduling, data entry, and document coordination.
• Assist with onboarding new staff and students by setting up workstations, issuing equipment, and delivering basic IT inductions.
• Provide reception and front-desk support (shared role), including greeting visitors and managing general enquiries.
• Support events and school activities through logistics, space setup, and administrative coordination.

Facilities & Site Operations:

• Coordinate day-to-day operations of the campus to ensure a clean, safe, and well-maintained environment.
• Manage repairs, maintenance, security, cleaning services, and minor improvement projects.
• Maintain equipment, assets, and service agreements, ensuring all records are accurate and up to date.

Contractor & Procurement Management:

• Source quotes, purchase supplies, and schedule contractors to complete work safely and efficiently.
• Ensure compliance with procurement procedures and follow-up on service delivery.

Workplace Health & Safety:

• Identify hazards, report incidents, and support a proactive WHS culture.
• Monitor compliance with safety protocols and contribute to risk mitigation initiatives.

Why Work at Youth Inc.

• Be recognised for your initiative, trusted to take ownership, and supported by a team that genuinely values what you bring.
• Access NFP salary packaging benefits.
• Thrive in an inclusive, values-driven team culture.
• Enjoy flexibility with part-time hours and work-from-home options.
• Be part of a team that celebrates individuality and connection.

To be successful in this role you will have:

• At least 3 – 5 years’ experience in facilities, buildings or site management, ideally in education, not-for-profit, or SME businesses.
• Strong organisational and administrative skills with the ability to manage multiple high priority tasks simultaneously.
• Proven experience in organising and coordinating external suppliers, contractors and maintenance.
• Strong capability in coordinating and setting up general IT requirements and system access, including managing asset registers, logging maintenance requirements and communicating with suppliers.
• Experience managing risk, safety checks, reporting and ensuring a safe environment for workers and students.
• You’re someone who thrives in a values-led, inclusive, and fast-paced environment where people are passionate about their work.
• Genuine alignment with our inclusive, diverse, and values-driven culture, and a willingness to actively contribute to the programs and initiatives that strengthen the Youth Inc. “vibe”.
• Ability to work independently and take initiative in a dynamic environment.
• Current Working with Children Check and National Police Clearance, or willingness to obtain.

Sound like you?

We’d love to hear from you. To request a Position Description, contact Selina on 0435 843 155. To apply, please submit a cover letter outlining your relevant experience along with your resume as one document.

We maintain the discretion to extend an offer at any stage of the recruitment process. If you are interested in the position submit your application as soon as possible.

To streamline the process, we kindly request that recruiters and candidates refrain from directly contacting the client. The client has enlisted the services of BespokeHR exclusively for this role. If you or any potential candidates are interested in applying, kindly utilise the provided 'apply' button."