About us:

Succession Ecology is a multi-faceted environmental business with four key areas of focus: ecological consulting, environmental research and development, landscape-scale restoration, and the production and sale of native seed. Our team is passionate about what we do and see the untapped value of natural systems. We specialise in arid ecosystems and strive to develop new and innovative techniques to apply to ecosystem management.

Our 24-person strong company is intensively collaborative and value-driven with a focus on culture, team building and growth. We trust our employees to make decisions to successfully deliver projects from start to finish and we offer them continual support to ensure they grow in their roles. We strongly focus on culture, values, team building, and business growth. Succession Ecology has been nationally recognised by winning the 2023 Telstra Best of Business, Promoting Sustainability Award for South Australia and the 2024 CORE Innovation Hot 30 Sustainability Innovation Award.

At Succession Ecology, smooth processes and systems are the key to our success. We seek an office manager with excellent organisational skills and a personable disposition to keep us thriving. The position requires a person with natural flexibility in handling day-to-day routines as well as challenges. The office manager will be detail-focused with excellent time management skills, applying initiative thinking and promoting continuous improvement. This person will support the team and organisational efficiency by nurturing a positive, inclusive work environment.

Position:

This is a diverse position that will keep you on your toes. You will assist with the smooth running of our business, working across a broad range of tasks to support day to day functions and long-term business outcomes. The successful applicant will help and support to the CEO, Directors and Managers.

Activities in this role include but are not limited to:

· Administration: manage the day-to-day running of the office and provide business support, including facilities and asset management, reception and client interactions, events and catering, sourcing and purchasing equipment and scheduling the cleaning, maintenance, and repair of business assets.

· CEO and Manager Support: business planning and strategy, administration, scheduling meetings, minutes, diary management and general assistance.

· IT Systems Management: Manage and maintain software platforms, including cybersecurity, access and tech support. Including Microsoft 365 suite, Xero, ProjectWorks, Inflow, PowerBI, and BrightHR.

· Business activity tracking: Track and report against business systems, projects and stock against business targets, management reports, meeting minutes etc.

· Finances: Work with CEO and CFO and use Xero to prepare monthly accounts reports, cashflow reporting and control, and invoicing. Supervise bookkeeping staff carrying out bill payment, payroll, PAYG, GST, and Activity Statements.

· HR support: oversee recruitment, reviewing job descriptions, contract management, onboarding new staff, staff development tracking, scheduling training and reviewing policies, procedures, and SOPs.

· Marketing: Website maintenance and social media updates

· Logistics: oversee the travel arrangements for consulting and field staff.

Applicants must have:

· A minimum of 5 years in an office management or related position

· Degree or certificate in a relevant field (e.g., accounting, administration, IT, business management)

· Experience with bookkeeping/accounts/payroll management using Xero or similar accounting software

· Experience with the Microsoft Office suite of products, including advanced Word, Excel, and Outlook skills

· Experience using databases and data management

· Excellent interpersonal, written, and verbal communication skills

· Experience compiling financial reports

· A positive disposition

· Good attention to detail

· Demonstrated initiative and strong work ethic

· Excellent time management skills

· Ability to work independently and cooperatively with all members of the diverse team

· Ability to prioritise diverse workload activities and work under pressure

Desirable:

· Experience tracking business activity

· Experience with IT systems and website management

· Experience with HR systems

How to apply

Please include a resume with at least two referees and a motivating cover letter addressing the selection criteria and send your application to [email protected]. Qualified candidates will be contacted and invited to complete a written exercise in preparation for an interview.

Please send enquiries to [email protected], or call during business hours with any queries (phone: 08 8166 2648).

Closing Date: COB Friday 18th July 2025

www.successionecology.com.au