About ADAVB

The Australian Dental Association Victorian Branch (ADAVB) is the professional association of Victorian dentists. We work to improve the dental health of all Victorians and to promote the highest standards of professional dental care that enhances the professional lives of the members.

About working with us

ADAVB is a hard-working and fun team with a culture of accountability, respect, empowerment and collaboration. To make the most of the new work work, we are a hybrid workplace. On Tuesdays and Thursdays we work together from our office in South Yarra (right next to the station) and other days either from home or office depending on business needs.

About the role

The Administrative Officer is responsible for the administrative and secretarial support of the Dental Consultant and Engagement teams. This support in turn fosters positive relationships between the ADAVB and the membership we serve.

This role is part time (2 days per week)

Key accountabilities

General duties

• Provide administrative and secretarial support for Dental Consultants and Engagement teams
• Respond to communications (both phone and email-based queries/enquiries) from the public and ADAVB members regarding matters that are being managed by the Dental Consultants and others
• Maintaining registers of matters of all related to Dental Consultant functions
• Administration duties related to ADAVB Local Groups, Membership and Communications functions and Committees such as scheduling, meeting agenda and minutes, assistance with logistics, basic reporting, etc
• Liaising where required with the ADAVB preferred Insurer and lawyers appointed to any member related to professional indemnity matters
• Compiling information from annual fee surveys conducted by ADA Pty Ltd for use by the ADAVB staff
• Providing administration and secretarial support to the CEO as required for ad-hoc project work/tasks

About you

Qualifications/Experience

• Strong administration skills in an office environment.
• Outstanding oral, written and negotiating skills essential.
• Developed ability to liaise effectively with people at all levels, both internally and externally.
• Strong senses of patience, a concern to help others, independence, judgment, assertiveness, sensitivity, and lateral thinking abilities.
• Professionalism, including the capacity to work effectively in a confidential environment.
• Information Technology skills preferably in Microsoft Office applications and databases eg. iMIS.
• Outstanding attention to detail and ability to juggle multiple priorities.
• Systematic and proactive management of sensitive files and other information.

Closing date

13 July 2025

How to apply

Please review the position information and include a letter describing you interest and suitability for this specific role, then upload the letter along with your CV.

Questions

Contact

Maria Omizzolo, Dental Consultant Administrator

(03) 8825 4600

[email protected]