Be the heartbeat of a supportive and professional team — in this Office Assistant role, you'll enjoy variety, development opportunities, and the chance to make a real impact every day in a supportive, friendly environment.

Job Description

• Answering phones, professionally responding to queries

• Receive and distribute emails in a timely manner

• Process incoming and outgoing mail, and coordinate couriers

• Control and order office consumables including stationery, kitchen supplies, field equipment and PPE

• Provide IT support for phone system and video conferencing requirements

• Data entry

• Document editing and formatting

• Photocopying, scanning, filing and maintenance of records

• Assist in ordering and organising events (out of office celebrations, morning tea, etc)

• Support new starter activities such as office tour, passes, security codes, photos, etc

• Assist in ordering and delivery of office equipment, security services, and general office maintenance e.g. contact building manager with day to day issues

• Other general administration tasks as required such as keeping office & kitchen area tidy.

The Successful Applicant

We are looking for a candidate with a welcoming and professional nature and client focused approach. They will be a highly organised and detail-oriented Office Assistant to support daily administrative operations and ensure smooth workflow across departments. The ideal candidate will possess excellent time management skills, the ability to multitask efficiently, and a strong eye for detail when handling documentation, scheduling, and data entry. Strong communication skills are essential, as the Office Assistant will be responsible for managing internal and external correspondence, answering phones, and interacting professionally with clients and staff. Proficiency in written and verbal communication, along with active listening, will contribute to maintaining a positive and productive office environment.

The role requires solid technical skills, including proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort using common office equipment and systems. A successful candidate will demonstrate a proactive attitude, the ability to adapt to changing priorities, and a collaborative spirit. High standards of professionalism, discretion, and a customer-focused mindset are essential to succeeding in this role.

Please note this role is In Office Monday to Friday 8.30am -5pm