Venue Coordinator

Australia's largest public museum organisation is seeking a Venue Coordinator (Events) to deliver events across Museums Victoria's various venues.

· Predominantly based at the Royal Exhibition Building, in addition to occasional work across Melbourne Museum, Immigration Museum and Scienceworks.

· Work alongside clients to deliver some of Victoria's largest events.

· An opportunity to work in a world-heritage listed venue across a highly varied events calendar.

ABOUT MUSEUMS VICTORIA:

Ever dreamed of working in a place where dinosaurs roam, stars explode, and the world’s most intriguing stories come to life? Welcome to Museums Victoria (MV)—where every day is a new opportunity to create unforgettable experiences. As one of the southern hemisphere’s largest and most iconic museum organisations, we’re not just about exhibits; we’re about engaging, immersive moments that spark curiosity, creativity, and connection.

Home to the awe-inspiring Melbourne Museum, the culturally rich Immigration Museum, the mind-expanding Scienceworks, and the World Heritage–listed Royal Exhibition Building, MV is a place where events transform spaces and stories into something truly unmissable. Join a passionate team that brings ideas to life and makes discovery part of everyday experience.

ABOUT THE POSITION:

The primary responsibility of the Venue Coordinator is to provide high quality venue & events expertise by facilitating the safe and effective installation, execution and de-installation of client-lead events, in addition to working across numerous departments in the delivery of internal stakeholder events.

Working alongside the wider Venues & Events team team, key duties of this role include:

· Coordinate and implement event-specific documentation, including floor plans, event orders, and operational procedures.

· Monitor venue activity to ensure compliance with Occupational Health and Safety (OHS) standards, including emergency response duties.

· Act as a key point of contact for clients, contractors, and visitors, resolving operational issues efficiently while maintaining safety and service standards.

· Maintain the venue’s condition by overseeing usage and performing basic maintenance and repairs as needed.

· Manage event-related services such as parking, audiovisual setup, waste management, and equipment hire during event periods.

· Deliver consistent and professional client service throughout the event lifecycle, fostering positive client relationships.

· Ensure all operations comply with Museums Victoria’s policies, procedures, and relevant legislation, with a strong focus on health and safety.

The successful applicant will have:

· Proven experience in event venue operations, with a solid understanding of building codes, fire safety, risk management, Occupational Health and Safety, and liquor licensing requirements.

· Confidence in interpreting and implementing plans for large-scale events in a fast-paced environment.

· Excellent communication and interpersonal skills, with the ability to thrive in a close-knit team and consistently deliver outstanding customer service.

· A proactive mindset with a strong commitment to continuous improvement of systems and processes.

· Strong organisational skills, with the ability to prioritise tasks and work efficiently across multiple business units.

· Proficiency in Microsoft Office and general computer literacy.

· Willingness to undergo a National Police Records Check and Working with Children Check (successful applicants will need to cover this cost).

OTHER INFORMATION

This is a casual position. The hourly rate is VPS2.2 - $41.64 per hour (including casual loading) plus statutory superannuation.

HOW TO APPLY?

To view the position description, visit Careers - Museums Victoria. From our Current Vacancies page, select “All Jobs” and click on the link for this job's listing.

To apply, please click “Apply for this Job” at the bottom of the job listing page.

For more information about this position, please contact Jack Russo at [email protected].

Please submit the three following three documents with your application:

· Your Cover Letter

· Your Resume

· A written response addressing the Key Selection Criteria as outlined in our Role Statement (Please refer to attached document)

Please note: Applications that do not address the Key Selection Criteria will not be considered.

APPLICATIONS CLOSE: 10th July 2025 (11:59pm)