Senior Medical Secretary/PA for Specialist Orthopaedic Practice

Perth Hip and Knee Clinic
Dr. Gavin Clark

Perth Hip and Knee Clinic, a leading specialist Orthopaedic practice, is seeking an experienced and dynamic Senior Medical Secretary to join our progressive and busy team. The successful candidate will work closely alongside Dr Gavin Clark, a full-time secretary, a practice nurse, a physiotherapist and the clinical research team. This full-time role will primarily be based in our state-of-the-art Subiaco rooms, with one day per week in our satellite clinic in Midland. As the face and voice of the practice, your exceptional communication and people skills will be vital in delivering the highest standard of patient care. This is an ideal opportunity for someone seeking a long-term position where you can truly make your own and have a lasting impact.

Key Responsibilities:

Coordinate the surgeon’s schedule, including appointments, diary management, and operative bookings.

Serve as the primary point of contact for patients, hospitals, and other healthcare professionals.

Oversee the general running of clinics, ensuring smooth day-to-day operations.

Manage billing processes, including Medicare and private health fund claims.

Maintain patient records and booking systems with meticulous attention to detail.

Lead and coordinate a team of secretarial staff, providing ongoing training and development for junior secretaries.

Assist in coordinating research activities, including the work of Research Physiotherapists, Fellows, and the Practice Nurse.

Provide general administrative and secretarial support, including editing AI-generated voice recognition transcripts and assisting with bookkeeping tasks as required.

Occasionally assist with the management of personal business ventures associated with the surgeon.

Essential Criteria:

Minimum of 3 years' experience as a Senior Medical Secretary, preferably in a specialist medical practice.

Strong billing experience with a thorough understanding of Health Fund Billing.

Extensive experience with Genie Solutions medical software.

Proficiency with Mac systems is desirable.

Demonstrated ability to manage and coordinate the multi-faceted nature of a busy surgical practice, including clinical, administrative, and research responsibilities.

Excellent time management skills, self-motivation, and the ability to work both independently and as part of a team.

Working knowledge of voice recognition software relevant to medical transcription and editing.

A positive and supportive attitude, with a friendly and outgoing personality.

What We Offer:

The opportunity to join a dedicated and dynamic team focused on delivering excellence in patient care.

A collaborative and supportive work environment in a highly valued, friendly practice.

Excellent remuneration based on skills and experience. On site parking provided

Please include a cover letter addressing the job criteria, a current CV a Cover Letter and two references.

Join us at Perth Hip and Knee Clinic, where your expertise and dedication will contribute to our continued success in providing outstanding orthopaedic care.

Only successful candidates will be contacted.

No recruitment agencies please.