1. Scope of work

In consultation with the Association’s Management Committee:

· Administer and coordinate the activities of the Kew Junction Business Association.

· Develop strategies to promote the Precinct and achieve the Association objectives

· Assess, plan, develop, and implement marketing strategies of the Association.

2. Responsibilities

The Coordinator is responsible to the Management Committee and reports directly to that body:

· Maintains a confidential relationship with the supplier organisations and stakeholders in all matters relating to the association business and staff, and

· Carries out the duties as described in this document, and any other specific duties relating to the functions of the association as directed by the President and Committee.

· Maintains all necessary contact with the City of Boroondara and Local Economies and its relevant officers.

· Ensures that all reporting to City of Boroondara conforms to regulatory requirements.

3. Duties

The duties fall into four (4) broad areas:

· Management and administration of the Association’s function

· Marketing and Promotions for the Association

· Membership Services

· Event Management

Marketing and Promotions

· Strategic development.

· Advertising design briefing

· Print production and distribution

· Direct marketing campaign development and implementation of projects

· Promotion and sales

· Monitoring and analysis

· Supplier procurement, briefing and liaison

· Displays and collateral implementation for trade shows, community events and Council

· Management and coordination of event and promotion staff/contractors

Web Admin and Social Media

· Liaising with Web supplier for website updates and development and licences.

· Development and updating of social networking sites (Facebook, Twitter & Instagram)

· E-newsletter development and operation including:

o Design and gathering of information

o Email via web database (etools)

o Printing for hand delivery and postage of letters

o Packaging letters in preparation for post

o Delivery

Street Walks / Visits

· Street walk to keep Kew Junction Business Association database complete and members engaged

· Street Walks for current promotions

· Hands on implementation of promotion

4. Management and Administration of the Association’s Functions

The Coordinator:

· Manages the day-to-day activities of the Secretariat

· Receives and replies to all correspondence as required

· Arranges meeting venues and facilities as required

· Attends meetings and activities as required

· Prepares agendas and minutes for meetings

· Coordinates action items from minutes requiring follow-up activity

· Keeps members up-to-date with all matters as appropriate to the Association

· Keeps the Committee informed of issues that may arise

· Attends outside meetings to represent the Association at relevant forums

· Seeks out and appoints suppliers

· Attends ongoing governance training

· Participates in networking events with Council and other precinct coordinators in City of Boroondara.

5. Financial Accounting and Reporting

· Helps to obtain sponsorship for events

· Ensures all relevant financial documents are included in City of Boroondara reports.

· Scrutinizes supplier invoices against agreed contractual obligations.

6. Membership Services

· Provides a coordination point for the Association

· Maintains the member and potential member data base

· Coordinates and delivers membership services

· Monitors membership correspondence and ensure timely response to membership queries, requests and information.

7. Event Management

· Seeks and appoints suppliers

· Manages the association events

· Reports results to the committee