We are a boutique design studio, looking for a motivated person with good communication skills, a positive attitude and strong work ethic to fill a diverse and critical front of house role assisting our 20 person practice to operate smoothly and efficiently.

The role includes:

Word processing, data entry, desktop publishing for client submissions including tenders, reports and presentations

Reception duties, including telephone and email correspondence and maintaining office calendar, contacts list.

General office duties such as managing and ordering of office supplies and consumables, running the office kitchen and supplies; organizing staff travel, post and electronic timesheets, manage petty cash and receipts, assist in webpage maintenance and with the office social media.

Review landscape project tender portals and identify potential submissions, summarising project description, tasks, deliverables, key deadlines and program for internal review. Liaise with subconsultants on submission requirements.

Quality Assurance Maintenance Record Keeping (under instruction of director) including scheduling staff weekly resourcing.

The position is for a 35 hour week, Monday to Friday.

Depending on the candidate, the role may expand over time to Studio Manager, with increased responsibility in areas such as graphic support, marketing, project tendering and invoicing.

Qualifications, Skills and Experience- Essential Criteria

Friendly and welcoming front of house manner

Excellent organisational and communication skills including written and verbal English skills

Experience working in an office environment and interacting with senior management

Positive attitude and strong work ethic

Competent word processing and excel spreadsheets

Willingness to assist with a variety of tasks

Self motivated, good eye for detail and ability to work with limited supervision

Australian Citizenship or permanent residency

Desirable Skills and Experience

Office organisation systems, file management and archiving

Project tendering

Graphic Design, namely experience with Adobe InDesign

Web Site management

MYOB

Drivers License

Please send resume and covering letter and portfolio (if relevant) to [email protected].

Closing Date for applications 12 pm on 14/07/2025